Commercial Property Administrative Assistant - Stourbridge, United Kingdom - Wall James Chappell - WJC

Wall James Chappell - WJC
Wall James Chappell - WJC
Verified Company
Stourbridge, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

Job Title:
Commercial Property Administrative Assistant


Location:
Stourbridge, West Midlands


Salary:
Dependent on experience


Job type:
Full Time


Wall James Chappell is a modern specialist firm of solicitors which can trace its origins in Stourbridge back to 1830.


Our commitment to working together with our clients and prioritising the value of our service has allowed us to maintain long-term relationships with our clients and establish a reputation as a trusted legal advisor.


The role:


Providing secretarial and administrative support to fee earners:

Key Responsibilities and Accountabilities:


  • Opening and creating new files.
  • Entering client details on the case management system.
  • Utilising the Firm's case management system to best effect.
  • Complying with the Firm's various policies and procedures contained in the office manual.
  • Proof reading of documents.
  • Issuing first letters.
  • Using Land Registry Portal.
  • Speaking to lenders, brokers and estate agents.
  • Keeping clients updated as to progress.
  • Completing precompletion searches.
  • Preparing letters, memos and bills.
  • Preparing completion statements.
  • Preparing postcompletion documents.
  • Filing Stamp Duty Land Transaction returns.
  • Filing.
  • Audio typing on digital audio system.
  • Maintaining diaries.
  • Making and taking telephone calls.
  • Taking messages.
  • Seeing clients in reception when necessary.
  • Dealing with new client enquiries.
  • Inputting timesheets on case manager.
  • Photocopying.
  • Completing cashier slips for cheques, cash and bank transfers or dealing with them via case manager.
  • Requesting files from storage.
  • Closing files.
  • Preparation of bills
  • Covering for others as required.
  • Ensuring the confidentiality and security of all practice and client documentation and information.
  • Ensuring that outstanding client care is given at all times.
  • Any other duties that are reasonably asked of you by the partners.
  • Super organised
  • Friendly and helpful
  • Flexible and able to prioritise a changing to do list
  • Detail oriented and accurate
  • Trustworthy, discreet and reliable
  • Selfmotivated
  • Articulate and a good communicator
  • Good with English (verbally and written)
  • Proficient in using a computer (especially Word, Excel and MS Office)
  • Able to work in a team
  • Calm under pressure
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