Administration Assistant - Edinburgh, United Kingdom - Kitchens International

Kitchens International

Verified Company

Edinburgh, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Administration Assistant - Edinburgh

Competitive salary

Discretionary bonus scheme

Flexible working patterns

30 days' holiday with additional days linked to service

Kitchen International, part of the Donaldson Group, established in 1860, is one of UK's largest, privately owned timber companies. We are a family of 11 businesses, ranging from B2B, retail, ecommerce, all with shared values and a common vision, driven by the desire to always do good. We are focused on always providing a number one customer experience, embracing innovation, and doing things in a sustainable way, not just for our business but also for the communities we operate in. But most of all, our People are at the heart of everything we do, which is why we are committed to nurturing and empowering our 1,500+ colleagues across the UK.

This role will be based alongside retail team based within our concession in Martin & Frost Store, Fort Kinnaird Edinburgh.

Kitchens International - Scotland's largest independent Luxury kitchen and Interior Retailer. Our brand is our reputation; at KI we pride ourselves on total customer care.

It is the foundation of our company and the principle that has built an unrivalled reputation for providing innovative, quality kitchens and interiors, with an exceptional level of service supplying to luxury developers and retail.

This Role

Reporting to our contracts Project Manager - We have an opening for an administration assistant supporting our contracts team - we are a market leading award-winning fitted furniture/ interiors business.

Day to day tasks will be in the direct support of our talented designers and contracts staff.

The admin assistant will provide daily linkage to Project Managers and their projects, ensuring that the latest project updates are accurately reflected in our toolsets and to provide them with regular administration support.

You will have experience in administration preferably within a construction or manufacturing industry.

Responsibilities and Duties:

Managing of new orders
Provide accurate billing, placing orders with suppliers. Reporting on any issues.
Management of Purchase Orders and Invoices including subcontractor invoices input into Bistrack
Updating internal systems
Assisting Project Manager with diary management
Updating internal financial and stock management systems
Providing planning information and updates
Attendance at project calls to ensure current most uptodate status.
Supporting Project Manager with generic admin tasks and maintain project filing and reporting tools.
Maintaining internal process and ensuring that they are adhered to at all times.
Provide information to customers about the status of their orders.
Point of contact for our kitchen and bathroom fitters as required.
Management of contracts central mailbox
Tracking projects and supporting project closure activities
Adhoc admin tasks as required.
Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)
Experience of Bistrack (or similar) and Winner software would be advantageous but full training will be provided.
Capable of learning new IT systems
Able to demonstrate previous work history in a similar environment.

Good organisational skills

Content with large volumes of information and able to piece together a situation from multiple sources.
A cando attitude always, with an approach that seeks to overcome problems and does not simply escalate first.
Logical approach to problem solving. Analytical mind
A detail orientated individual that always seeks accuracy attention to detail that is second to none.
Diligent in approach and consistently seeks to be up to date with information.
Affable, approachable, with strong interpersonal skills team player
Excellent communication skills with exceptional customer service both internal and external
Reliable, adaptable and discreet and able to work unsupervised, a selfstarter
Excellent time management
A flexible attitude, unphased by unexpected change and ambiguity

Salary and Benefits
Donaldson Timber Systems is proud to develop our employees, offering career development and promotion opportunities across the Group.