Personal Assistant to CEO - Portsmouth, United Kingdom - Delivered Social

Delivered Social

Verified Company

Portsmouth, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you have what it takes to be our Managing Director's _right arm_? Want to work in the digital marketing industry for a company that's award-winning?

Are you an organisational superstar ready to be the backbone of a fantastic and growing business?

Day-to-day duties include:

Business development/marketing and some PR based activities
Arranging meetings, liaising with PAs and important clients
Maintaining constant change
Meeting and greeting clients
Managing Directors expenses
Travel coordination & Hotel bookings (national and international)
Creating complex itineraries
Booking Directors into conferences and events
Run errands for the Directors
Managing finance/invoices on behalf of the Directors
Coordinating client events/Breakfast, lunches and dinners.
Organising office summer and Christmas parties/Events
Researching venue, catering options, activities and keeping in line with budget.
Remain the first point of contact at all times for all events.
Typing of various correspondence for the office i.e. PON's, News Letters etc
Creating new contacts and organisations into workspace management systems.
Maintaining project directories for all projects and making sure contacts are up to date
Typing Minutes and Agendas
Photocopying and scanning
Keeping track of the meeting room diaries as well as the office diary
Liaising with technical support staff as required
Assisting the receptionist with incoming calls and refreshments for meetings
Assisting the receptionist with answering the telephones
Keeping track of the meeting room diaries as well as the office diary
Creating new projects, contacts and organisations into the workspace.
Staff attendance/ holidays and sick days
Creating letter templates
Creating distribution lists

What are we looking for?

To be considered for this role you should be an experienced PA (3 years+) with a background in advertising, production or similar creative ideally.
You should be a forward thinker and incredibly organised, able to prioritise well and stay several steps ahead of your team.
You'll be assisting in marketing areas also within a tight remit so a creative approach will help.
Naturally inquisitive and curious with an entrepreneurial spirit and willingness to learn and grow.
Excellent relationship management skills and a natural people person.
You will be able to multitask with ease and will be a safe and trusted pair of hands.

This will be one of the most varied roles you'll ever have. Up for the challenge?

Salary:
£28,754.92-£31,683.00 per year

Benefits: