Administration Assistant - Aberdeen, United Kingdom - Hydrasun Ltd

Hydrasun Ltd

Verified Company

Aberdeen, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Hydrasun is a recognised market leader in the provision of integrated fluid transfer, power and control solutions.

We are focused on supporting the energy transition through our work in the oil and gas, renewable energy, general industrial and marine industries worldwide.

We are recruiting for Administration Assistant (Finance) on a 12 months fixed term basis.

The Administration Assistant will to support the effective financial transaction processing with relevant and timely financial management information and analysis.

Essential Experience, Qualifications and Competencies

Higher Grade Qualifications or other relevant experience
Computer Literate particularly Excel and Word
Good written and verbal communications skills
Be a present and active Team Player
Conscientious, reliable and hard working
Customer focus (internal and external).

Desirable Experience, Qualifications and Competencies

HNC or higher
Interested in pursuing career in Finance / Accounts and pursuing relevant qualifications
Experience of Finance / Accounts department
A good understanding of financial ERP Systems and knowledge of basic accounting.

Responsibilities include but are not limited to:

Accounts Payable

Daily incoming mail sorting and distribution
Scanning of purchase invoices to AP Viewer system
Reconciliation of supplier statements and calling to request copy invoices where required
Set up of new suppliers on Syspro ERP system
Updating supplier details
Other purchase ledger duties as and when required.

Accounts Receivable duties

Distribution of daily sales invoices, monthly statements, overdue letters & remittances, uploading Customer invoices onto Customer Portals
Handling of all outgoing mail including working in the mailroom to prepare all mail for collection
Proof of export maintaining filing & registering invoices
Pursuing trade references to assist in New Account Application Process
Setting up new customer accounts, ensuring accurate entry in Syspro database
To assist with other activities as and when required
Credit Control managing a small portfolio of Customer Accounts

Administration

Filing
Mail
Continuous Improvement/Personal Development
To be responsible for knowing and understanding the Finance department targets and objectives
To be responsible for understanding, agreeing and achieving personal objectives set by line manager / Department head
To ensure adequate cover is available for (un)planned absence
To adhere to the procedures as laid down by the Safety Management System and Quality Management System
To adhere to the procedures as laid down by the Human Resource Management System and to take an active part in the Performance Management Process and the Competence and Training Programme
To put forward any suggestions for improvements
To attend formal Team Briefings when requested in your own time
To be a team member and actively promote communication and information sharing.