Administration Assistant with Responsibility for - Grimsby, United Kingdom - Ormiston South Parade Academy

Ormiston South Parade Academy
Ormiston South Parade Academy
Verified Company
Grimsby, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description
Job Reference #

  • EDV/2023/OSPA/7323
  • Location
  • Grimsby, Lincolnshire, DN31 1TU
  • Contract Type
  • Permanent
  • Contract Term
  • Full-Time
  • Salary
- £20, £22,918.00 Annually (Actual)

  • Closing Date
  • Midnight, 1st Jan 202
  • Start Date
  • TBC


  • Positions Available

  • Interview Date(s) 5th January 2024

About this Role:


Role - Administration Assistant with responsibility for Admissions**
Academy - Ormiston South Parade Academy**
Hours - 37 hours per week, 40 weeks (term-time plus 2)**
(8.00am to 4.30pm Monday to Thursday, 8.00am to 4.00pm Friday)

Salary - £20,058 to £22,918 actual, depending on experience**
Advert closes midnight 1st January

Interview date 5th January

Purpose of the role
Overall purpose of the post is to provide clerical, administrative and reception cover support to the school.

The post holder will be responsible for the admission of children to the academy from Pre-school through to Year 6, administrative and receptionist duties - promoting a welcoming environment, promoting and supporting effective communication with school and parents, promoting and supporting effective day-to-day organisation within school.


Administration

  • Complete Admissions and Leavers for the Academy, including Early Years Headcount and Census
  • Provide administrative support including filing, archiving, word processing and IT based tasks including knowledge of various ICT packages and the operation of office equipment.
  • Process forms and returns including those to outside agencies.
  • May be the first point of contact for sick pupils and liaise with parents/carers/staff.
  • May organise meetings and take notes/minutes at meetings.
  • Place bookings for meeting rooms.
  • Support with first aid emergencies as appropriate.
  • Assist with reprographics when required.
Being part of the team involved with managing and maintaining the Academy database.

  • Commitment to safeguarding in line with our Child Protection and Safeguarding Policy.

Resources

  • Monitor and manage stocks and supplies as directed.
  • Contribute to the planning and development of administrative procedures and systems.
  • Knowledge of and adherence to school administrative systems, policies and procedures.
  • Team involvement.
  • May demonstrate administrative duties to new or less experienced staff.
  • Building professional relationships.
  • Communicates with other school staff and teachers, senior leadership team, pupils, parents / carers, suppliers, visitors.
  • Record keeping and information management.
  • Maintain and updating of records and systems.
  • Problem solving and decision making.
  • Makes decisions about own administrative work. Decisionmaking is short term; more complex decisions are referred to senior staff.
  • Knowledge, skills and experience
  • Knowledge for implementing a range of administrative procedures, including IT packages and systems. Knowledge and skills equivalent to national qualifications level 3 or equivalent experience.
  • IT and keyboard skills.

Physical demands and working conditions

  • Normal physical effort with a mixture of sitting, walking and carrying minor loads.
  • Work normally carried out in an office environment.

Flexibility Clause


As a term of your employment you may reasonably be expected to perform duties of a similar or related nature to those outlined in the job description.


Performance Management**Participating in the Academy's arrangements for performance management, professional development and the Academy's arrangements for quality assurance and internal verification


Variation Clause


This job description will be reviewed and updated periodically in order to ensure that it relates to the job performed, or to incorporate any proposed changes.

This procedure will be conducted by the Principal/Manager in consultation with the postholder.

In these circumstances it will be the aim to reach agreement on reasonable changes, but if agreement is not possible management reserves the right to make changes to the job description following consultation.


Fluency in English


The post is covered by Part 7 of the immigration Act and therefore the ability to speak fluent and spoken English is an essential requirement for this role.


Context
All staff are part of a whole Academy team.

Each individual is required to support the values and ethos of the Academy and Academy priorities as defined in the Academy Improvement Plan.

This will mean focusing on the needs of colleagues, parents and students and being flexible in a busy pressurised environment.


DBS
An enhanced disclosure and barring check will be a requirement for this post
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