Music Administrator - Edinburgh, United Kingdom - Teacheroo

Teacheroo

Verified Company

Edinburgh, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Role

Detailed Job Pack Available._

This is a permanent part-time position, (Term time only plus INSET days and 1 week).

The working hours will be 26 hours: 8:00am-2pm Monday to Thursday and 8:00- 12 noon Friday, with a 30-minute unpaid lunch break Monday-Thursday.

It is an advantage if the appointee can be flexible to support one-off events as part of the Music Department calendar, which include concerts, open days and masterclasses, for which time-in-lieu will be offered.

Job Purpose

To support the music department throughout the whole school by administering and supporting the team of 28 Visiting Music Teachers, administering examinations and acting as the outward face of the department for staff, families and students.

Accountable to:

The Director of Music

Main Responsibilities

Act as the firstpoint of contact for families, staff and visitors in the Music Department.
Work with Finance and HR to ensure the systems and procedures run smoothly in the provision of individual music lessons: ensuring VMT preemployment checks are completed; linking up relevant systems for new VMTs; lesson timetables; billing; room rent; sheet music.
Purchasing for the Music Dept as directed by the Director of Music and in line with School policies and processes.
Support the department with outgoing correspondence and records.
Coordinate the distribution of individual music reports for students.
Liaison with Junior and Lower School over pupil attendance at music lessons.
Manage and administer the instrument hire contracts.
Ensure the school room booking system is working effectively for the Robertson Music Auditorium and liaise with the appropriate staff to address any issues.
Assisting the Director of Music with concert organisation: ticketing; catering; hosting; publicity and programmes.
Take minutes at Music Department meetings.
Collate the Music Department Handbook.
Oversee collection and dissemination of data within the department, sharing student details appropriately with VMTs from the school information management system.
Maintaining records of music tuition including ensembles and individual lessons on the school's database.
Keep accurate record of the stock of musical instruments owned by the department.
Overall responsibility for the organisation and publicity for lunchtime concert series and assembly performers.
To provide the administrative support in preparation for Music Department trips (in the UK and abroad) including assisting with the preparation of risk assessments.
To be familiar with and practise school policies, in particular relating to Data Protection, GDPR (or other relevant legislation), Health and Safety, Confidentiality and Child Protection.
To help to create and promote an image of the school which is in accordance with its aims.

About the school/organisation

St George's School is a highly regarded girls' day and boarding school set in tranquil parkland in a popular residential area of Edinburgh.

Established in 1888 by the pioneers of women's education, the school is one of Scotland's largest girls' schools and the only all-through independent, private school in Edinburgh for girls from 3 to 18 years.

Boys are welcome in the nursery and to the end of P3 by 2024.

Our 'YES SHE CAN' approach, embodied in the abundance of strong female role-models and the range of opportunities on offer helps inspire every girl to find the path that is right for her.

Our academic curriculum is a unique mix of GCSEs at 16 followed by Highers and Advanced Highers in the Sixth Form.

Rated 'Excellent' by Education Scotland in the most recent school inspection, St George's consistently achieves outstanding results in both Scottish and English exam qualifications.

Package Description

Competitive remuneration and benefits package including:

Reduced school fees and wraparound care at St George's School
Pension Contribution
Staff lunches
Access to school buses on school bus routes for all staff (small charge payable)
Professional learning and development opportunities
Employee Assistance Programme
Generous annual leave entitlement
Cycletowork scheme
Opportunity to benefit from the use of the many school facilities; libraries; sports facilities etc
Death in service benefits all staff
Opportunity to join our community and contribute to social, music, drama and other events and activities.
Free, onsite staff parking (First come, first served ) ; free off site local parking (be aware of local restrictions / residents parking). We can be easily reached by private and public transport. The school is 15 minutes drive from Edinburgh's International Airport and easy walking distance from Edinburgh Haymarket railway station and West End.