Purchasing Assistant - Manchester, United Kingdom - Eh20 Group

Eh20 Group

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The purpose of the role of the Purchasing Assistant is to support all activities in the purchasing department and wider business.

Liaising with internal and external teams, ordering, and managing stock levels and general purchasing admin.

The role holder will be responsible for.
Managing the purchasing cycle in accordance with agreed procedures and quality standards, including:
Processing purchase orders for both subcontractor and material spend.
Obtain quotations for materials, plant and select the most appropriate supplier, ensuring both commercial and operational requirements are met.
Obtain order confirmations and monitor delivery progress.
Resolve invoice queries in a timely manner.
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Provide support to other areas of the Purchasing Department when required.

Computerised Systems- Use and maintain NAVISON in real-time to monitor the progress of orders and suppliers

Ensure that current supplier performance data is logged

General- Booking of travel and accommodation for senior managers and office-based staff
- filing all paperwork electronically in the L drive

Buying inbox requests, electronic requisitions, and phone orders
Provide holiday/absence cover when required

The role holder will work closely with both internal and external stakeholders such as project and build managers, field staff and suppliers

Key Accountabilities/Responsibilities - specific responsibilities/Accountabilities/Outcomes:

Delivery/Contractual Management

Raising orders in a timely manner to ensure that delivery dates are met.
Chasing order confirmations daily

Supplier Management

Liaising with external suppliers for quotations, order confirmations, escalation of any issues and price negotiations.

Systems

Maintain Navision and follow processes relevant to the current area of work.

People

Working as part of a team and independently. Covering team members workload during absence and taking on any other responsibility given by line manager.

Data

Filing of information in the L and P drive so we have full audit trail of requests, amendments, and order confirmations.

Finance/budget

Ensure orders and other tasks are completed accurately and within designated timescales. Negotiate best prices with the right supplier to maximise profit on jobs.

Governance and compliance

Ensure all tasks are undertaken in accordance with the appropriate Customer and Company guidance

To undertake any other duties which fall within the job holder's capabilities aligned to normal duties that management may reasonably request and to continually seek ways to improve the way in which your function operates within the business.

Performance Measurement - Key Role Outcomes:

Positive feedback from build and project managers regarding orders raised and customer service.
The number of orders raised, and confirmations received to be chased daily and escalated if a supplier hasn't accepted the po.
Reallocation of stock to reduce the number of items in the stores communicating with pm's, bm's and qs's.
Positive upward feedback from those that are managed in terms of appropriate behaviours and ability to lead, motivate, and develop

Person specification - Essential/Desirable Qualifications/Experience/Skills/Attributes:

Essential