Property & Workplace Assistant - Sheffield, United Kingdom - Douglas Scott Legal Recruitment
Description
Property & Workplace Assistant
Office Based
Sheffield
£ £26,000 +Bonus
A fantastic, top 50 established Sheffield firm, known to us as a client for many years are keen to add an experienced Property & Workplace Assistant to their already impressive team in Sheffield.
Based in well-equipped Sheffield offices in an impressive setting, close to commuter links, the Property & Workplace Assistant will benefit from working with a cohesive team who deliver a high quality of a full range of Reprographics, Property & Workplace duties.
Duties and responsibilities of a Property & Workplace Assistant in Sheffield:
- To produce and finish hard copy documents from a wide range of electronic and physical originals to a high standard in various sizes
- Scanning of hard copy originals to store on the document management system or to send electronically as required
- Manipulation and distribution of electronic documents using specialised software including OCR, redaction, and splitting files to ready for distribution via various methods
- Using bespoke software to create electronic bibles and bundles to be distributed to clients or third parties as required
- Use of secure file transfer process to send large electronic files to external recipients
- To monitor the workflow and log requests as required whilst negotiating new deadlines or offering alternative solutions as required
- Liaise with preferred outsourced service providers to arrange out of hours cover as required
- Deal with approved suppliers to ensure stock levels within the department are maintained
- Dealing with queries and requests from internal and external clients and visitors at all levels
- Assist with incoming and outgoing post, DX and courier deliveries
- Support Records Management (archiving) requests and returns as required
- Distribute all internal deliveries as required
- Issue and delete access cards in line with the firm's procedures
- Maintain sufficient stationery stock levels within the office
- Support on the set up of meeting rooms including furniture, refreshments, and AV equipment
- Identify and report any cleaning or maintenance issues to the firms agreed external providers
- To adhere to all firm and departmental policies and procedures
- To undertake ad hoc departmental duties from time to time in accordance with departmental and business needs, as identified by the P&W Coordinator or Team Leader
Skills Required for Property & Workplace Assistant in Sheffield:
- Administration experience in a Law Firm (or similar years)
- Experience in operating production machine in a Reprographics environment
- High level of IT knowledge
- Understanding of file structures
- IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync
- Skype for Business and Microsoft Teams
- Multiple priority handling working to conflicting timescales
- Excellent organisation and prioritisation skills
- Applies knowledge and judgement to solve problems and make decisions
- Enthusiastic 'can do' attitude
The firm are offering 25 days holiday plus bank holidays, a bonus scheme of up to 8% and a range of competitive benefits.
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