Allotments Officer - Gainsborough, United Kingdom - Gainsborough Town Council

Description

You can request a paper copy by calling

Allotments are an integral part of the council's vision Towards a fairer Gainsborough.

The Town Council is now looking for an Allotment Officer to help develop our allotments and build meaningful relationships with our plot holders and partners.

• Be the first point of contact for plot holders and prospective plot holders and passing information from the Town Council.
• Managing, updating and maintaining the Council's proprietary allotments management software. Typical tasks will include but not be limited to
• Maintenance of the Allotment Register and Plans
• Management of waiting lists
• Be responsible for the day to day running of the allotments.

Typical tasks will include but not be limited to:

• Allocating plots to new tenants and issuing all relevant paperwork including contracts, formal and informal notices etc.
• Managing annual renewals including annual invoicing in collaboration with the Deputy Town Clerk.
• Receiving and issuing all allotment related correspondence and notices in consultation with the Operations Manager.
• Issuing written permission for structures that conform to the rules as set out in the Terms and Conditions and maintaining appropriate records within the software.
• Education and persuasion in relation to non-cultivation, illegal activity and breaches of the terms and conditions and recommendations leading to formal proceedings.
• Carry out annual or if required more frequent inspections of all plots and record all findings within the software.
• Report to the relevant committee at least quarterly on allotment issues such as but not limited to vacant plots, waiting lists, inspections etc.
• Monitor the condition of individual allotments and liaise with tenants, as appropriate, to ensure the completion of any remedial work required as part of regular documented inspections.
• Resolve issues arising with and between tenants, referring difficult or policy issues to the relevant committee.
• Restore abandoned or overgrown plots with support from the grounds maintenance team or an approved contractor.
• Arrange for mowing, strimming and weedkilling in the common areas of the allotments working closely with the grounds maintenance team leader.
• Maintain and update the allotment notice boards
• Review adopted policies relating to the allotments and recommend any amendments to the relevant committee in consultation with the Operations Manager.
• Maintain good security on all sites and be responsible for bringing all health and safety issues on the sites to the council's attention.
• Build a sense of community by having regular meetings with site secretaries and helping to facilitate events such as open days.
• To promote the allotment gardens to the wider community working towards full occupancy in collaboration with appropriate partners / agencies, including healthy diet, physical activity, obesity and mental wellbeing.
• To liaise with contractors to arrange any repairs to the sites.
• Assessing and organising removal of waste.
• To carry out their duties in accordance with the Council's Health and Safety policies and procedures and in keeping with the wider policies of the Council.
• All other reasonable ad hoc administrative and project-based duties as directed by the Town Clerk that are consistent with the general scope of the post.
• To attend training and professional development as required.

Job Types:
Full-time, Fixed term contract


Salary:
£24,054.00-£24,948.00 per year


Benefits:

• Additional leave
• Company pension
• Onsite parking
• Sick pay

COVID-19 considerations:
Working predominantly outdoors in non-crowded conditions.