Personal Assistant - Guildford, United Kingdom - Surrey County Council

Surrey County Council

Verified Company

Guildford, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction

The salary for this position is £29,844 to £31,810 per annum based on a 36-hour working week.

Join our dynamic team and embrace
agile working As a team we value flexibility and offer the option to
work from home part of the week, with occasional adjustments based on business needs.

While our headquarters are in Merrow, we have teams dispersed across the County and there may be instances where business travel to other Surrey offices is required.

If you're driven by a passion for perfection, possess exceptional organisational skills, and excel at prioritising people, places, and projects - then this opportunity is not to be missed

The Role

Within the Planning, Performance and Support Service of Surrey's Environment, Transport and Infrastructure (ETI) Directorate, the Leadership Support Team plays a vital role.

To enhance collaboration among our Senior Leadership Teams within ETI, we are seeking two dedicated
Personal Assistants
(PAs) to join our team.

As a Personal Assistant you will engage and communicate regularly with a diverse range of stakeholders, representing the Leadership Team to Surrey Cabinet Members, Members of Parliament, districts and boroughs, and other organizations.

Your role will be instrumental in providing high-level administrative support to one or more Directors within the ETI Directorate Leadership Team (DLT), including effectively managing, prioritizing and coordinating their workload.

Daily responsibilities may include:

Inbox management
Complex electronic diary management
Coordinating complex report documents and presentations
Supporting the preparation for key meetings, including managing forward plans, producing agendas and minute taking
Tracking and recording progress against actions
Proactively and autonomously advancing areas of work on behalf of the Director

What we're looking for
Given the sensitive nature of the role, upholding strict confidentiality and discretion is essential. As a skilled and confident communicator, you will utilise initiative and tact to foster successful relationships.

Your exceptional prioritisation skills, coupled with your commitment to professional standards will be crucial in delivering complex tasks across multiple workstreams.

Here are the qualities, skills & experiences we are looking for in our Personal Assistant:

Experience working as a Personal Assistant or Senior Administrator with a desire to progress as a Personal Assistant
Experience working with senior stakeholders
A good track record in building strong and trusted relationships
Impeccable professional standards, working proactively and autonomously with excellent attention to detail
Great organisation skills with the ability to effectively prioritise multiple or conflicting demands

If this sounds like the kind of opportunity for you, take the next step in your career and join our team

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

Additional Information
The job advert closes at 23:59 on 26/06/2023.

Interviews will take place week commencing 10/07/2023.

Please note, some out of hours working may be required by exception.

Contact Details

Benefits
From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role.

You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme.

For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

**Our Commitment