Human Resources - London, United Kingdom - HarrisonParrott Ltd

Description

About us
This is a truly unique opportunity to join an award-winning artist and project management agency.

Innovation, expertise and responsiveness have been the hallmarks of HarrisonParrott ever since its foundation in 1969 when Jasper Parrott and Terry Harrisonpioneered a new approach to artist and project management.

Today that restless and challenging spirit is as strong as ever, shared by a three-generation team including many of the most experienced and respected managers in the business.

We have more than 80employees with over 18 different mother tongues, including Japanese, Mandarin, Cantonese and Russian.

With offices in London, Munich, Paris, and Spain with colleagues based in Holland and Beijing, we work on a truly global scale.

Our vocal department, withits fine roster of over 60 singers, is highly regarded and active throughout the world.

While our main focus is classical music and the international management of performing artists, we also like to work in arts disciplines, including dance, touring, operaand theatre, and our Polyarts brand manages artists from a wider range of musical genres.

Job purpose

As an HR & Operations Coordinator, you will be operating in a matrix environment, supporting offices and contractors based in the UK, Germany, France, Spain and Worldwide.

You will manage the administration, coordination, and first-line support of HR & Operationsactivities for a total of 100+ people, including contractors and projects.

You will join a friendly, supportive and fast-paced HR & Operations department.


Key accountabilities

HR duties

• Firstpointofcallfor basicHRqueries.
• Maintain HRsoftandhardfilesandmultipledatabases.
• Performfileauditstoensurethatallrequiredemployeedocumentationiscollectedandmaintained.
• Responsible for arranging all external meetings for HR, such as meetings with suppliers, recruitmentagencies,partnersetc.
• Coordinate JDs, Adverts & interviews forInternshipprogrammes.
• Responsibleforadvertisingrolesexternallyandinternallyacrossmultiplejobboards.
• Coordinateandarrangeinterviews.
• Organiseandcoordinatenewemployeeorientation, onboarding and offboarding.
• Coordinateandupdate the performance and development platform.
• Coordinateandupdate the training and career platform.
• Coordinateandupdate HRIS.
• AdministerDocuSignfor HR, Ops & IT.
• Coordinatecompanywidetrainingprogrammes.
• Responsiblefororganising and attending companysocialevents.

Operations duties _(including office administration and Facilities)_

• Whenin the office,followtheopenandcloseprocedure.
• When in the office, ensure cleanliness and presentation of the offices is at the highest standard, rubbish removed, items tidy away etc.
• Managing post & scanning (when in the office).
• Coordinate risk assessments and workstation assessments.
• Data Protection and GDPR assist with the enforcement of data protection and GDPR policies such as Clear Desk Policy and maintaining a paperless office.
• Health & Safety with close supervision of the Head of HR and Operations, provide a safe and healthy environment for a hybrid workforce, including all staff, contractors and visitors to HP.
• Maintain and develop positive relationships with contractors, suppliers and Somerset House.
• Assist with communicating and arranging attendance of events with the Somerset House Community.
• Assist with the onboarding and offboarding of electronic devices.
• Maintain document tracker of all external contractors, including service level agreements, renewal dates, rates and service charges.
• Maintain H&S document tracker, including arranging quarterly H&S meetings.
• Assist with the planning of building projects, redevelopments and relocation projects.
• Assist with storage planning, organisation and moves.
• Assistance monitoring Data Protection compliance and Business Continuity Planning.
• Liaise with building management, for cleaning queries, maintenance queries and booking spaces.
• Maintain storage at HP, including our offsite storage.

Benefits

• 25 days of paid holiday, 5 days are used for the 2 week end of year closure period.
• Company Pension Scheme (after 3 months).
• Employee Assistance Programme.
• Annual ticket allowance for HarrisonParrott artist events.
• Plus, Somerset House residents' benefits.

**To apply