Global Client Group - London, United Kingdom - TIAA

TIAA

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Overview of the Role

This is an all-encompassing secretarial and administrative assistant role providing support to the London-based Client Servicing (50% time allocation), International Product (25%) and Distribution (25%) teams.

Key responsibilities will include:

Operate in an international environment with attention to time zone implications of meeting scheduling and travel bookings.
Provides general administrative support such as printing, copying, collating, couriering, supply management, phone coverage, etc.
Manages complex calendars utilizing Outlook. Responds to and sends out meeting requests and ensures schedules are kept uptodate and accurate. Resolves meeting conflicts and handles reschedules to accommodate more urgent time sensitive requests. Keeps managers informed of upcoming appointments and deadlines.
Coordinates various internal/external business meetings, appointments, video/conference calls, luncheons, events
Organizes domestic and international travel arrangements. Reserves transport and accommodations taking into consideration manager preferences, cost and timing implications. Ensures that managers have necessary paperwork for travel including tickets, confirmation numbers, visas and itineraries.
Prepares expense reports; reviews, reconciles and approves expense reports as proxy for manager. Escalates expense reports issues promptly.
Creates and transmits correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, PowerPoint and Outlook, often under tight deadlines, ensuring documents are produced error free and are grammatically correct.
Initiates and sustains professional relationships with callers and visitors, including call management
Covers telephones and takes accurate written messages and notes. Provides backup support for other administrative assistants.

Technical Skills & Qualifications Required- Strong attention to detail; ability to work effectively and efficiently under own initiative- Excellent verbal and written communication skills are required- Good command of written and spoken English is necessary- Able to prioritise and multi-task in an often fast-paced organisation, with global coordination ability Previous experience of providing EA/PA/Team support essential, ideally from Finance or Professional Services

Competencies Required- Self-starter, proactive with a can-do attitude- Ability to work effectively under pressure- Collaborative team player, with a willingness to assist the team and other individuals throughout the company, considering the impact of actions on others- Strong Organisational skills- Efficient and organized with strong prioritisation skiils- Confidence, tenacious and- Willingness to learn- Excellent interpersonal skills- Willingness to learn- Act in line with Nuveen Company Values

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

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Company Overview

Nuveen is the investment management arm of TIAA.

It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives.

Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides.

As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future.

For more information about the firm please visit our website at

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