Administrative Assistant - Oxford, United Kingdom - The Manor Surgery

The Manor Surgery

Verified Company

Oxford, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Assistant

The Manor Surgery, Osler Road, Headington, Oxford

Hours:_37.5 hours per week, Monday to Friday_
Salary: Dependent on experience_

We are a large GP Practice in Headington looking to recruit an enthusiastic, full-time Administrative Officer with excellent communication and IT skills.

We are a modern, friendly practice, with patient care at the heart of all we do.

With a growing practice population, we are keen to continue to develop our administrative teams to ensure we offer the best possible care to patients and excellent support to our clinical team.

This is a busy and demanding role that requires flexibility and the ability to think on your feet. We are looking for a team player who will thrive in a high-pressure environment. You should be reliable, have good time keeping skills and a strong work ethic.

Job Summary:

To provide general administrative support to the doctors and health professionals, involving word processing and audio typing skills with general clerical work.

Key Responsibilities:

Duties may be varied from time to time under the direction of the Practice Manager and other senior members of staff, dependent on current and evolving practice workload and staffing levels:

To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
Scanning correspondence and allocating to patient records or onward electronic workflow according to practice policies and procedures.
Scan, file and workflow documents via Docman
Responding to tasks and requests sent via Docman and AccuRx.
To access medical records and process requests for targeted and full insurance reports using iGPR portal when required
To file patient records and correspondence in patient medical records.
To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
To maintain the computer clinic system in an accurate and secure manner.
To assist with the gathering of statistics and information when required.
To provide cover for members of the administrative team during periods of sickness and annual leave.
Covering Reception if required.
Any other duties as reasonably required by the Patient Services Lead.

Other requirements of the post-holder:

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
In the performance of the duties outlined in this job description, the postholder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety
The post-holder will assist in promoting and maintaining their own and others' health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety Manual, and the practice Infection Control policy and published procedures

This will include:

Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
Making effective use of training to update knowledge and skills.
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Actively reporting of health and safety hazards and infection hazards immediately when recognised
Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder's role
Undertaking periodic infection control training (minimum annually)
Reporting potential risks identified

Equality and Diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognizes the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
Behaving in a manner which is welcoming to and of the individual, is nonjudgmental and respects