Applications & Assessment Administrator - Swindon, United Kingdom - Innovate UK

Innovate UK

Verified Company

Swindon, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £20,129
Job grade:

Administrative Assistant
UKRI Band B
Contract type:
Permanent
Business area:
IUK
Operations
Type of role:
Administration / Corporate Support
Working pattern:
Fulltime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

SwindonAbout the job

Job summary:

The Team:

Although a digital platform is now in place, some competitions remain manual and require a high level of attention to detail, ensuring public sector funding is dealt with appropriately.

The team is responsible for ensuring that Innovate UK's funding mechanisms are delivered effectively; to the satisfaction of its customers at a minimum of administrative overhead.

Job Purpose:

Job description:

Key Responsibilities and Accountabilities:

Completion of the General Eligibility checks to support the Competition Administrators, ensuring all competition related documents are correctly saved to the relevant competition folders in sharepoint
Management of the Competitions Saleforce queue, First Tier advice in engaging with Innovate UK's assessors (e.g. how do I....) and key business information (e.g. competition enddate) Liaising with internal teams & resolver groups and escalation where required.
Contribute to continual improvement processes within the team and the organisation to facilitate excellence in customer service towards our internal and external customers.
Ensure all competition kick off meetings are booked in accordance with weekly update from Coordinators, liaising with the coordinators, Portfolio Managers and competition administrators where necessary
This is not an exhaustive list and you might be encouraged to undertake any other duties across the wider directorate, commensurate with the Band and level of responsibility of this post, for which the post holder has the key experience and/or training._

Person specification:

Person Specification:

Qualifications:

Secondary level academic qualifications or equivalent
Further education or vocational training qualification desirable.

Experience:

Essential

Proven ability to work within a time pressured environment
General administration experience working with bespoke and proprietary systems and databases
Customer and external facing experience

Desirable

Proven ability to work within the constraints of time, cost and quality
Interest/background/experience in innovation or research, business competitiveness and technology policy or delivery
Secretarial team support
Administration of contracts and associated process to support engagement of service providers.

Skills:

Proven team working skills
Selforganisation skills and a demonstrable ability to manage and prioritise a workload to meet tight deadlines
Good IT skills
Ability to take minutes and produce competition reports working with Portfolio Managers
Ability to manage often conflicting demands of multiple stakeholders whilst protecting the integrity and ownership of the documented processes
Ability to thrive in an agile / changing environment in response to the demands of the business
The ability to respond calmly under pressure and to make impartial and wellconsidered judgments in complex situations as and when required

Competencies:

All team members demonstrate compatibility with and capability against our Core Competencies such as:
**Thinking and Problem Solving - Stakeholder management - Communication skills - Influencing - Self-awareness/Self-management - Strategic awareness - Working with others

Project management**
Travel Requirements:Swindonbased: There may be the occasional requirement for national travel.

Pre-employment Screening:

To enable us to hire the very best people we will conduct a comprehensive pre-employment check on successful applicants as part of the recruitment process.

The role holder will be required to have the appropriate level of security screening/vetting required for the role. UKRI reserves the right to run or re-run security clearance as required during the course of employment.

UKRI supports research in areas that include animal health, agriculture and food security, and bioscience for health which includes research on animals, genetic modification and stem cell research.

Whilst you may not have direct involvement in this type of research, you should consider how this aligns with your personal values or beliefs.

To enable us to hire the very best people we will conduct a full and comprehensive pre-employment check as a crucial part of the recruitment process on all individuals that are offered a position with UKRI.

This will include a security check and an extreme organisations affiliation check.

Benefits: