HR Administrator - Barnsley, United Kingdom - BARNSLEY HOSPICE

BARNSLEY HOSPICE

Verified Company

Barnsley, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Barnsley Hospice has an exciting opportunity for a HR Administrator to join our HR team.

The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice.

The post holder will provide a comprehensive Human resources administration service to the Hospice.

Organisation summary - Barnsley Hospice delivers wide-ranging support and personalised care to improve the quality of life and wellbeing for people with specialist palliative and end of life care needs. The service is available for all adults registered with a Barnsley GP, as well as their family and friends.

The hospice has 10 inpatient beds, and also provides support and wellbeing services and counselling services to patients, families and friends.

The hospice is a registered charity governed by a Board of Trustees. Fundraising and retail are vital activities of the hospice. We employ over 100 staff and benefit from the help and support of a large volunteer workforce.

Key duties & responsibilities

Administration of the full employee and volunteer lifecycle
Entering employment data into the company database
Organising meetings and taking minutes
Supporting recruitment and training activities
Answering relevant employee enquiries
Coordinating logistics for new hire orientations
Updating employee records including holiday and sickness

Recruitment - Staff and Volunteers

Arrange interviews on behalf of recruiting managers.
To draft new starter, offer letters and contracts.
To take photos of employees and order name badges.

Induction - Staff and Volunteers
Supporting and coordinating the onboarding process for new starters, including scheduling of inductions.

To ensure that all relevant information needed for new starters has been collected.
To enter new starter information onto the relevant systems
To create electronic personnel files for all new starters and ensure that all documentation is present and completed
To be responsible for arranging induction sessions.
To send out probation reminders to managers and escalate any issues to the HRBP or Director of HR and OD when appropriate.

Training - Staff and Volunteers

To work with the HR team to organise inhouse training, including sending out invitations and collating evaluation forms.
To monitor and track training for reporting purposes.
Support the management of the MAST on Vantage.

General:

Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system.

To provide basic advice on policies and procedures to employees and managers.
To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems.
To maintain staff and volunteer files.
To provide general administrative support to the HR team where required.
To provide administrative support to investigations, meetings and hearings held under the Hospice's policies and procedures, for instance, taking notes, etc.
To take minutes at meetings as required.
Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits
Any other duty commensurate with the post, as directed by the Director of HR & OD.
Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc.
Scheduling of periodic staff reviews across all departments, including probationary period reviews.

Other Responsibilities:

To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times.
The post holder will be expected to maintain strict confidentiality at all times.
The post holder is to ensure data protection is maintained at all times.
The post holder will be flexible in terms of working hours in order to meet service needs.

PERSON SPECIFICATION
Contributing to the continuous improvement of the HR function and providing efficient and effective administration support.

Role summary:

The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice.

The post holder will provide a comprehensive HR administration service to the Hospice.

Qualifications