Team Secretary - London, United Kingdom - The Ardonagh Group

The Ardonagh Group
The Ardonagh Group
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Context for the Role:

Working within the Aviation & Space Team to provide administrative support to a growing Aviation Team, this role will require a mix of working from home and in the office.


Purpose of the Role:
To provide an excellent level of seamless support to the Price Forbes Aviation & Space Team.


Key Role Accountabilities:


  • Booking of meetings including meeting room, catering and ensuring all visitor passes are requested.
  • Creating schedules for visiting clients to include meetings, accommodation and hospitality and ensuring necessary marketing material and merchandise is on hand.
  • Supporting team with all work required for client pitches including collating of presentation decks.
  • To attend and take notes at the monthly Broking Forum ensuring agenda is sent in advance and notes are recorded accurately and circulated in a timely manner.
  • Assist team in ensuring timely completion of expense submissions and to have a thorough understanding of the Ardonagh Specialty expenses policy.
  • To work closely with team on various workstreams, projects and ad hoc tasks including offsite events and corporate hospitality.
  • Record and keep spreadsheet of the team's annual leave and weekly reporting of business travel.
  • Record and follow up Piiq UK Branch post ensuring all post is dealt with and actioned by appropriate support services.
  • To cover for EA during annual leave.
  • To build and develop strong relationships with key stakeholders.

Qualifications & Experience:

- _IT systems - knowledge of Microsoft Office is required_


Person Specification:

- _Willing to put in hard work and additional hours when required _
- _Excellent attention to detail_
- _Ability to work autonomously and as part of a team_
- _Ability to work across several projects at a time_
- _Able to prioritise workload and meet tight deadlines, sometimes at short notice_
- _Ability to work under pressure to deliver accurate results_
- _Excellent communication skills_
- _Eagerness to develop skills and grow the role_
- _A positive, can do attitude with a good sense of humour would make a great fit to this team_
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