Administrative Assistant - Bristol, United Kingdom - Bristol Waste Company

Bristol Waste Company

Verified Company

Bristol, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

SALARY:
£ per annum

HOURS: 40 per week, Monday - Friday

LOCATION:
Albert Road, Bristol - Office based

Administrative Assistant

Purpose of the role:

To provide efficient and effective administrative support to waste and facilities management service areas.

Key Responsibilities:

Compile and maintain resource administration, including local records systems and management information
Production of regular ad hoc reports and support both annual/periodical audits
Undertake general reception duties, welcoming visitors when required and ensuring office supplies are maintained for example printing, stationary and kitchen
Maintain noticeboards and company posters to ensure key and up to date messages are shared with workforce
Operate job allocation system/s, ensuring that all required response times are applied, following up queries with management as required and updating jobs with notes
Raising proactive jobs through the job allocation system/s
Work with the integrated support services manager and wider team to improve systems and processes, contributing to our digitisation agenda
Raising and GRNing Purchase Orders using Sage
Monitor department compliance as required i.e DBS and SIA facilities management compliance
Assisting operational staff
Note taker in meetings

Essential Requirements for the Role:

Demonstrable ability to prioritise tasks, manage time effectively to ensure deadlines are met
Relevant experience of maintaining and manipulating computerised/paperbased data/information
Demonstrable ability to work on own initiative, both independently and cooperatively as part of a team
Demonstrable ability to file and retrieve information, both in paper and electronic formats and an understanding of the need to handle information securely and confidentially
Demonstrable numeracy skills and be capable of undertaking accurate financial and other calculations
The ability to prioritise tasks and work under pressure
A problemsolving approach to work
Tact, discretion and respect for confidentiality
A pleasant, confident telephone manner
Flexibility and adaptability to changing workloads
Being highly organised and detailorientated is a given
A cando attitude
High level of personal integrity

Full Job Description can be provided upon request.

Our Benefits:

Depending on your role we provide an employer contribution of up to 5% into the company pension scheme.
Generous annual leave package with 25 days annual leave days plus 8 bank holidays.
Support for Mental Health, we have an BUPA Employee Assistance Programme that provides support in a variety of different areas such as Mental Health, Financial and Family related topics. We also have Mental Health First Aiders across the business.
Support for your Physical Health with our BUPA Health Cash Plan (we cover the cost of coverage for you), Cycle to Work scheme and an onsite Physiotherapist. All free for our colleagues.
Because we value our colleagues so much, we want to recruit more employees just like them. Which is why we have our employee referral scheme.
Dedicated learning and development team. We take pride in developing our colleagues and some examples of this include our In-House Driver Development Programme and internal promotions. Many of our Senior Leadership Team have developed from Operational roles, such as one of our Contract Managers who started as a Street Cleanser.
Employee recognition awards and long service awards. To celebrate our colleagues wherever they are on their journey with us. We recognise and celebrate talent.
Flexible working, we recognise that everyone is different and strive to create an environment that supports all colleagues. We have introduced a hybrid working model where possible and actively encourage parttime working, job sharing and flexibility on hours. If this interests, you please do get in touch, and we can start a conversation.