Uki Bid Administrator - Berkshire, United Kingdom - One to One Personnel

One to One Personnel

Verified Company

Berkshire, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Date Posted: 17th February 2023

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Job Ref: 839

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Job Type: Permanent

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Location: Berkshire

UKI Bid Administrator (Diagnostic Imaging) - FTC Maternity Cover
£26,000 per annum - FTC Maternity Cover ending January Hybrid working available after probation

Do you have
bid,
tender and
contract experience?

Our client based in Theale is looking for a Bid Administrator to support the Bid Manager in the Diagnostic Imaging department dealing with bids and quotes for new business and renewal contracts.

Excellent administration, organisational skills, high attention to detail and strong written and verbal communication skills are essential for this role.

Responsibilities

Responsible for the coordination and development of contract variation quotations
To be the central point of contact for information relating to contract variations
Support Bid Managers, specifically the Bid Manager for Diagnostic Imaging, in the production of technical, commercial, legal and operational content for bids and quotes for new business and renewal contracts
Support Bid Managers in the development of for all OJEU procurement bids, Framework minicompetition quotes, and pretender sales proposals as well as live contract variations and extensions/renewals
Interface with and provide support to Business Development team such as Business Development Director, Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
To ensure quality system processes and procedures are followed
System administration of the Customer Relationship Management (CRM) system
To support the Sales Operations Manager in the tracking of all business development activities including, but not limited to procurement website communications, business development board, CRM updates/reports, as well as deadline tracking
To support Business Development team and Global Supply with trading opportunities, remarketing, sourcing and other trading activities, working with other specialists within other departments as required
Develop and maintain a UKI based used medical equipment sourcing plan. Development of an asset database for potential procurement targets
Maintain a pipeline of targeted acquisitions to meet the UKI trading budget and any stretch targets
To ensure all Business Development opportunities are identified and escalated for consideration
To manage shared mailboxes within the business development team, sharing communications to the team as required to support bids and opportunities

Key accountabilities

Support the production of technical, commercial, legal and operational content for bids, quotes, and sales proposals including variations and NHS Supply Chain quotes
Support the production for business development documentation including, but not limited to expressions of interest; prequalification questionnaires; quotes and proposals; public sector comparators; and business cases
Manage centralised business development mailbox and review OJEU notices and other web portals, identifying potential opportunities for consideration by the business development team
Support bid strategy and project team meetings ensuring appropriate attendance from relevant stakeholders. Furthermore, ensure actions are identified, followed up, and progress tracked
Support system administration for the CRM system ensuring that all users complete information in a timely and accurate manner
Any other duties as requested by the Sales Operations Manager or Business Development Director
Administrative support to the Sales Operations Manager, Account Managers, Bid Team and others for strategic projects, bid and tendering projects, Managed Equipment Service (MES) contracts and other associated services such as the implementation of new contracts
Ensure all business development documentation adheres to editing and formatting standards
Support the Business Development Director and Sales Operations Manager and other members of the business development team as appropriate
Develop content for use on corporate website and other social media channels including Twitter and LinkedIn
Ensure processes and procedure relating to the duties you carry out are kept uptodate and shared with the team and relevant stakeholders as appropriate
Maintain, develop, editing and formatting standards and develop standard templates. Ensure all business development documentation adheres to editing and formatting standards
Knowledge of medical services industry
Desirable
Strong attention to detail
Team working skills
Highly organised and selfmotivated
Excellent written and verbal communication
Ability to work successfully in a multidisciplinary and often virtual environment
Excellent interpersonal skills
Database management experience
Degre