Office Assistant - London, United Kingdom - Featurespace

Featurespace

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Opportunity:

As our
Office Assistant, you will help us achieve our goals by ensuring the London office have a comfortable, safe and enjoyable working environment and have everything they need so they can focus on delivering our brilliant product to our customers.

You will have frequent interaction with both internal and external visitors, and therefore you will be an approachable and enthusiastic person, with a positive attitude, who is always happy to help.

Due to the nature of this position, we require someone to be able to attend the
London office 5 days a week.

Day to Day:

Reception Management:

Manage the guest checking in process
Be on hand to assist team members and visitors with general queries

Hospitality /Kitchen Maintenance:

Book & set up Thursday hot lunches and Thursday social drinks for the office.
Ensure the kitchen is fully stocked
Maintaining a clean and safe environment
Support with refreshments/ merchandise for customers or team lunch meetings as required
Support with company socials (UK Summer social and Festive social)

Shipping & Post:

Assist in arranging local/international collections/deliveries with couriers

New starters & leavers:

Assist with sending new starters their equipment, Featurespace merch and anything else they require
Coordinate equipment collection with all Featurespace leavers

Meeting rooms:

Daily morning checks of the meeting rooms to ensure that the space is tidy and equipped with appropriate resources and all IT equipment is working correctly if not, to be reported to IT
Checking the meeting room system (Joan) to ensure it continues to work seamlessly
Ensure meeting room space is tidy and equipped with appropriate resources and all IT equipment is working correctly throughout the day

Working with the Business Support Team which is a connected team across the global offices to maximise efficiency:

To contribute to regular meetings
Identify new goals and actions
To provide holiday and sickness cover for B.

S Team as and when required
Featurespace named as one of the winners of the International PETs challenge:

Take a look at the incredible work our team achieved

About you:

Must haves:

Experience of working on reception within an office environment
Experience using IT systems, in particular Microsoft Office
Excellent Customer Service skills

Great to haves:

Qualification in Office Administration
First Aid and/or Fire Marshall Training

Equal Opportunities:

Here at Featurespace we are committed to being a place of equality, inclusion and respect to provide a safe environment for you to bring your authentic self to work.

We know that we gain as much strength from our differences as we do our similarities.

We value diversity and are dedicated to listening and learning from each other to build and maintain a positive and productive culture.

We appreciate this will be an ever-evolving focus for the business to ensure everyone feels supported and has a sense of belonging.