Executive Assistant - Glasgow, United Kingdom - Barclays

Barclays
Barclays
Verified Company
Glasgow, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description

Executive Assistant

Glasgow


As a Barclays Executive Assistant this is an exciting opportunity where you'll provide EA support to the Group Finance Technology (GFT) leadership team - helping to ensure the end to day functions are carried out efficiently and effectively.

GFT sits within the Risk Finance and Treasury transaction cycle within the BX organization in Barclays.

GFT covers the delivery of programs and services that helps the core group finance business processes including planning, general ledger, regulatory reporting, consolidation, cost and MI/analytics.


Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us.

We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.


Working Flexibly

What will you be doing?:


  • Extensive diary management including accurate scheduling of meetings, room bookings and organizing refreshments or catering services where applicable.
  • Managing new joiner/leaver procedure for key roles, equipment, security passes and computer logins.
  • Collating all holiday requests for the Director(s) direct team to ensure review and appropriate approval.
  • Managing and scheduling meetings, ensuring the diary is up to date, using judgment to prioritize meetings, requests from both internal and external stakeholders
  • Acting as main point of contact, managing all incoming queries and acting upon requests in an effective and efficient manner and escalating queries when necessary
  • Responding to resolve a wide range of queries, channeling to the appropriate area thereby leaving Director free to concentrate on only the most important matters.
  • Providing general administrative support; typing of general correspondence, compile agendas, circulate meeting papers, take and transcribe minutes

What we're looking for:


  • Excellent EA skills supporting at Director and/or MD level preferable.
  • Strong verbal and written communication skills with attention to detail and accuracy
  • High level of skill/competency in relevant IT packages e.g., Outlook, Word, PowerPoint, Excel.
  • Proven ability to multitask a highly productive, proactive/reactive individual with the ability to turn around tasks quickly

Skills that will help you in the role:

  • Planning and organizing
  • Finds ways to get maximum benefit from scarce resources, juggling time, cost, quality and efficiency.


  • Problem solving/decision making

  • Goes beyond the obvious, sometimes making decisions with little or no direction if needed.


  • Relationship/Partnership approach

  • Collaborates to create new ideas, efficiencies or improvements.
  • Interest in Hiring and Finance
  • There is the opportunity for development and helping with hiring and Coupa deals.

Where will you be working?
Our new state-of-the-art Campus, right in the heart of Glasgow is a hub of creative collaboration. A place where everyone can bring their true selves to work and reach their full potential.

Home to 5,000 of our colleagues, our Tradeston campus will support the community in more ways than one - by creating thousands of new career opportunities and celebrating local artists.

A short walk from Central Station on the south of the Clyde, it will be a key location for the Barclays business that will deepen our ties with the city and its communities.

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