Finance Operations Officer - London, United Kingdom - Department for International Trade

Department for International Trade

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £25,661 - £31,003

EO: National: £25,661 £27,422 London: £29,282 £31,003
Job grade:
Executive Officer
Contract type:
Permanent
Business area:
DIT COO: Finance, Business & Shared Services
Type of role:
Finance
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Darlington, LondonAbout the job

Job summary:

The Finance Operations Team oversees the key financial processes that underpin the way we operate, including Purchase to Pay (P2P) and Order to Cash (O2C).

In line with the Government Finance Function best practice, DIT wants to make these processes as streamlined and user-friendly as possible, while maintaining compliance with internal controls.

The role is part of a small team responsible for overseeing the purchase to pay and order to cash processes.

Job description:

In this role you will be expected to undertake the following specific tasks:

Administering the end to end processes for purchasing and paying for goods and services
Managing customer and supplier set up on Oracle with our shared services provider
Performing cash management reconciliations
Conducting assurance activity such as: reviewing open Purchase Orders, closing down aged Purchase Orders, invoices on hold, debtor reviews, accruals and KPI reporting
Collaborating with teams across the Department and supplier contacts
Involvement in internal audits and interim and yearend accounts work and audit requests as required
Undertaking other adhoc tasks as required, e.g. providing information for Parliamentary Questions and FOI requests where relevant and running and reviewing reports
Responding to queries from the business and escalating as appropriate

Line Management Responsibility:
No

Hybrid working
Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DIT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average.

If your office location is London, you will be eligible to receive London weighting.

Person specification:

Essential Criteria

Experience in process based tasks
Effective communication skills
Experience of financial management or processes

Desirable Criteria

This role would suit someone who has some finance experience.

- _ _Ideally, you will have experience of purchase to pay processes and experience of using Oracle.

Personal Attributes & Skills

This role would suit someone who is comfortable with detail and processed based work and for people who are considering studying for a finance qualification or considering a longterm career in finance.
You will be part of our key controls to ensure that DIT is managing its money properly. This team works closely with the financial accounting team and there is an opportunity to be involved with the year end audit work.

Behaviours:

We'll assess you against these behaviours during the selection process:

Working Together
Managing a Quality Service
Delivering at Pace
Communicating and Influencing

Benefits:

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%

Things you need to know

Selection process details:

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.

Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place week commencing 09/01/2023

Interviews will take place week commencing 16/01/2023

Please align your CV with previous skills and experience. Maximum of 2 A4 pages.

For this role, the Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. Please note we are unable to offer advice on any Visa and Immigration cases.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

The Department for International Trade embraces and values diversity in all forms.

We welcome and pride ourselves on the positive impact diversity has on the work we do, and we promote equality of opportunity throughout the organisation.

Please note - harmonised terms and conditions are attached. Please take time to read the document to determine how these may affect you.

Further Information
A reserve list may be held for a period of 12 months from which further appointments can be made.

Reasonable Adjustment
If a person wi