Policy Records Review Officer - London, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Policy Records Review Officer

£29,664 - £31,200

London:

Executive Officer (EO) - Policy Records Review Officer:

About the Department:

MOJ is one of the largest government departments, employing around 70,000 people (including those in the Probation Service), with a budget of approximately £9 billion.

Each year, millions of people use our services across the UK - including at 500 courts and tribunals, and 133 prisons in England and Wales.

What we do:

We work to protect the public and reduce reoffending, and to provide a more effective, transparent, and responsive criminal justice system for victims and the public.

We are also responsible for the following parts of the justice system:

Courts
Prisons
Probation services
Attendance centers

We also work in partnership with other government departments and agencies to reform the criminal justice system, to serve the public and support the victims of crime.

We are also responsible for making new laws, strengthening democracy, and safeguarding human rights.

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Background:

Access to information, and transparency is vital in government organisations, playing an integral role in delivering day to day business outcomes, safeguarding the corporate and historic record, and providing assurance to stakeholders and the public.

At MoJ we believe that knowing what information and records we have and having the right information available at the right time by those who need it or request it is at the heart of providing a world-class over-all justice system.

This is because handling information plays an integral role in delivering our day-to-day business functions, underpins our policy development and operational delivery, and ensures our legal obligations are met.

This post sits in the Records Management Service (RMS) which is part of the Security and Information Group (SIG). and an integral part of the MoJ, managing the records of the department.

We are responsible for electronic and paper records in compliance with the provisions of the Secretary of State's Code of Practice on the management of records issued under section 46 of the Freedom of Information Act 2000.

All MOJ records retained by business areas and courts must be reviewed by the time they are 20 years old to determine whether they should be permanently preserved at The National Archives (TNA), forming part of our national historical record or whether they should be destroyed.

Though much younger, digital records in Just Store (the MOJ's electronic document storage system) are also being reviewed to determine historical importance.

Job description:

We are looking for a motivated individual who shares our values and who is passionate in delivering excellent services, as we ensure records are effectively reviewed in accordance with the department's guidance and policies.

Once fully trained you will work as part of a team, to manage the disposition of all MoJ's historical records.

You will be responsible for making your own decisions, ensuring your work is carried out securely, confidentially, and accurately at all times.

You will be expected to contribute towards the continuous improvement of the Team and will be required to engage, collaborate, and influence decisions to the get the job done.

Main Activities / Responsibilities:

The job holder will be required to undertake the following duties and responsibilities:
To carry out the selection process of MoJ paper and digital policy records for permanent preservation and transfer to TNA in compliance with TNA guidelines and Operational Selection Policies and by using appropriate research tools.
Some records may include distressing information, documentation or photographs and the successful applicant will need to be able to view these in a professional manner.
To provide detailed reasoning for the decision reached on the required disposal action.
To carry out sensitivity reviews on selected records to ensure sensitive data is closed in accordance with Freedom of Information and Data Protection legislation.
To process and prepare paper and digital records selected for permanent preservation in compliance with TNA regulations and guidance,
To update and maintain all necessary Excel spreadsheets in connection with the review work and undertake various administrative tasks, to support the effective organization of the work carried out.
To promote records management practices and procedures.
To investigate, process and answer oral and written enquiries in accordance with agreed office standards and timescales and assist with any ad hoc duties as required. This includes liaising with TNA on the Freedom of Information requests they receive for MOJ's closed records with them.
To review ways of working as needed, suggest changes, and implement improvements engaging with and helping team members and others to do the same. To query issues as they arise in a suitable way and to respond in a