Project Administrator - Motherwell, United Kingdom - Balfour Beatty

Balfour Beatty
Balfour Beatty
Verified Company
Motherwell, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

About the role
Balfour Beatty are currently looking for a
Project Administrator to join our Power team based in
Motherwell


Within this role you'll coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects.


What you'll be doing

As a
Project Administrator you'll:

Timesheet Control

  • Receive, process and record all site contract timesheets on a weekly basis. Sending to payroll for upload onto Oracle

Plant Sheets

  • In conjunction with the relevant Project Manager and Site Staff keep a up to date plant sheet recording all onhire and offhires.
  • Updating the Plantsheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12

Risk Registers

  • In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements

Plant and Materials

  • Ordering plant and material from internal and external supplies arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.

Waste Transfer Notes

  • Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month.
  • Check all new subcontractors have full licenses and enter onto database

Document Control

  • Control of all Incoming and Outgoing Correspondence, Project Files, Standards Library, Design Log, Minutes of Meetings and other project related documentation.

Site Start up Files

  • Issue and maintain Site Start up Packs for Contracts

Meetings

  • Prepare documents for close out of contract meetings and submit documents to client as required.
  • Take meeting minutes as required by the Project Manager

Vehicle Reports and Tracking


Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report.

Use of the Masternaut system would be advantageous.
General
Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
Administrative Duties

  • General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company

Who we're looking for

  • Previous experience of working on a busy site
  • Articulate and persuasive
  • Good organisational skills
  • Adaptable and able to respond to change.
  • Selfstarter capable of meeting tight deadlines
  • Good communication skills verbal and written
  • Highly organised
  • Good forward thinker and planner
  • Actively involved
  • Highly organised
and good forward thinker

  • Ability to perform consistently under pressure

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.


Why join us?


As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too.

You'll have the freedom to shape the package that's right for you and your life.

Here are some of our key benefits:

  • Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
  • 25 days paid annual leave (pro rata)
  • Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
  • Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.


From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.


Diversity and inclusion

Job Reference:
BBUK07905
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