Receptionist - Hinxton, United Kingdom - European Molecular Biology Laboratory

European Molecular Biology Laboratory

Verified Company

Hinxton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administration
Hinxton, UK

In this job
Your role
You have
You might also have
Why join us
What else you need to know
More about EMBL-EBI

EMBL-EBI is an international and innovative champion of open data in the life sciences.

Situated on the Wellcome Genome Campus near Cambridge, UK, our reception team are the welcoming face for visitors, trainees and staff from around the globe.

Growing rapidly over the last decade, EMBL-EBI hosts over 800 members of personnel in two permanent office buildings, with one temporary office facility and a third permanent office building currently under construction as part of the long-term development of the Wellcome Genome Campus.

We are looking for a professional and friendly person, who has the ability to remain calm and courteous at all times.

EMBL-EBI attracts expertise from across the globe with over seventy different nationalities represented across our staff, so languages or experience of working in an international environment would be beneficial.

The ability to prioritise tasks and manage a varied workload is essential. The role will work closely with the wider Reception team, Facilities and central admin and operations office.

Your role

Reception

Welcoming visitors, staff and trainees in a professional, courteous and timely manner
Support the new starter induction process and leavers updates
Sorting and processing incoming and outgoing mail, as well as booking and receiving courier deliveries
Dealing with staff inquiries in a polite and helpful manner
Booking taxis for visitors and staff, maintaining the appropriate records
Liaising with campus security teams to ensure the correct access and security passes are available for staff and visitors.
Central coordination and oversight of EMBL-EBI's room booking system, including approval of key rooms and shared campus facilities.
Coordinating maintenance work with the facilities team and via the campus CAFM helpdesk.
Organising various services offered to staff as required e.g. dry cleaning
Liaising with campus security, cleaning, catering, maintenance, external suppliers and the other campus Institutes on site, as required e.g. deliveries
Supporting the health and safety process as required. e.g. Contacting a first aider and/or campus security and staff should an emergency situation arise.

Wider administrative support

Providing additional administrative support including, diary management for senior admin and operational leaders
Booking of travel and producing comprehensive travel itineraries as requested
Support internal and if required, external event organisation, such as administration network or training days
Maintain administration intranet and admin handbooks, including monitoring communication channels for queries and admin process develop
Covering and assisting with other colleagues over the larger administrative group when required

Closing date: 17 November 2023

Contract duration: 3 years (renewable to a maximum of 9 years)

Grading:
Grade - monthly salary starting at £2,648 (tax free)

Reference number:
EBI02186

You have

We are looking for a friendly, polite, courteous person with excellent interpersonal skills.

In addition, you will need:
To demonstrate strong organisational skills and good attention to detail
GCSE English and Maths 9-4 / A*-C or equivalent.
Applicable reception, customer service or administrative experience
An aptitude for learning new systems quickly and efficiently
Be able to utilise franking machines and multi functional devices (photocopiers & printers)

You might also have

Business or Administrative qualifications or events and PA experience.
Familiarity with Filemaker databases and SAP would be advantageous, although training will be provided.
Experience of working in an international environment

Why join us

Do something meaningful

Join a culture of innovation

We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside.

This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.

Enjoy lots of benefits:

Financial incentives:
Monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)

Generous time off: 30 days annual leave per year, in addition to eight bank holidays

Campus life:
Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)

Family benefits:
On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs