Senior Administration Officer - London, United Kingdom - Ministry of Justice

Ministry of Justice
Ministry of Justice
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Salary 1
- £25,310 - £30,968

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - North East

City/Town - Ashington, Blyth, Darlington, Durham, Gateshead, Middlesbrough, Newcastle-upon-Tyne, Newton Aycliffe, North Shields, Peterlee, South Shields, Stockton-on-Tees, Sunderland, Wallsend

Building/Site - NMS Ground Floor Cragside House, NE6 1SE, NMS Howard Street, NE30 1NA, NMS Stoney Lane Probation Office Sunderland, SR5 2JB, NMS The Lightbox, NE12 8EU, NMS Units 1 And 5 Swan House, NE8 1BQ, NMS Wear House, DH1 1TH, NMS Wetherby House, TS18 2SL, NPS 13 WARWICK ROAD WALLSEND, NE28 6SE, NPS 156 BOROUGH ROAD MIDDLESBROUGH, TS1 2EJ, NPS 160 ALBERT ROAD MIDDLESBROUGH, TS1 2PZ, NPS 70/78 ST JAMES BOULEVARD NEWCASTLE UPON TYNE, NE1 4BN, NPS 9 CORPORATION ROAD DARLINGTON, DL3 6TH, NPS Durham City Probation Durham, NPS DURHAM HOUSE PETERLEE, SR8 1BS, NPS FOREST HOUSE DURHAM DURHAM, DH1 5TS, NPS GREENWELL ROAD NEWTON ALCLIFFE, DL5 4DH, NPS GROUND FLOOR ADVANCE HOUSE THORNABY STOCKTON-ON-TEES, TS17 6QX, NPS MOWLAM HOUSE MIDDLESBROUGH, TS6 6DF, NPS PENNYWELL PROBATION OFFICE SUNDERLAND, SR4 8DS, NPS RICHARD STANNARD HOUSE BLYTH, NE24 2AG, NPS SECRETAN WAY SOUTH SHIELDS, NE33 1HG, NPS SOUTH VIEW ASHINGTON, NE63 0RY, NPS WARWICK STREET GATESHEAD, NE8 1PZ

Grade - Other

Organisation Grade for HMPPS - NPS Pay Band 3 National

Post Type - Fixed Term

Duration of appointment - Up to 31 March 2025

Working Pattern - Full Time

Role Type - Administration / Corporate Support

Job description 1


Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.


The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff


Summary


The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.


The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.


In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position


Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Management Support

  • Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
  • Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
  • Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
  • Collection and distribution of monies to/from Imprest, and maintenance of related records.
  • Act as Vetting Contact Point for the relevant division, function or cluster
  • Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
  • Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire

  • Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good


working order.- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken.

Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.

  • Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.
**Effectively Manage and Develop st
More jobs from Ministry of Justice
See all jobs of Ministry of Justice