Administrator - Edinburgh, United Kingdom - NEDC - The Seagrove Centre

Description

Employer:
North Edinburgh Dementia Care


Job Title:
Administrator


Reports to:
Centre Manager


Aim of the Post:

To provide effective administrative support to the organisation, ensuring the delivery of a high-quality service to member's and their carers.

This role is to cover maternity leave, initially for a three month period with the possibility of extension.


KEY RESPONSIBILITIES:

• To assist with developing and maintaining effective and efficient administration systems and procedures.
• To produce the organisation's newsletter each quarter and circulate to all relevant stakeholders.
• To monitor and update staff training records.

To rota plan, taking into account annual leave requests/training courses, and organise relief shift cover where necessary.

• To update social media pages weekly with Centre information.
• To organise framework for new service users joining the service and distribute exit survey's appropriately following end of service.
• To prepare transport sheets for the daily operation of the service ensuring these are accurate.
• To prepare and distribute invoices to appropriate organisations and carers.
• To support the word processing needs of the management team.
• To effectively implement all NEDC's policies, procedures and guidelines.
• To minute monthly staff team meetings.

PERSONAL DEVELOPMENT

• Participate in support and supervision sessions with the centre manager, or designated line manager.
• Attend relevant training courses and inservice training.

SKILLS AND ABILITIES

• Experience in an administrative/clerical role.
• Excellent and clear written and verbal communication skills.
• Knowledge and experience of using Microsoft packages and good IT literacy skills.
• The ability to meet deadlines and manage a varied workload that involves liaising with a range of stakeholders.
• Flexible and adaptable to meet the changing needs of the organisation, often on a daily basis.
• The ability to work autonomously and prioritise tasks in response to varying pressures and demands.

Job Types:
Full-time, Temporary contract

Contract length: 3 months


Salary:
£11.50-£12.00 per hour


Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Work Location:
In person