Document Controller - London, United Kingdom - Tilbury Douglas

Tilbury Douglas
Tilbury Douglas
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
Tilbury Douglas
Tilbury Douglas Construction is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment.

We offer a competitive salary attached to this role and a variety of company benefits also. Please see the benefits section below.


Job purpose
Store, manage and track documents using the Asite EDMS in line with company processes, procedures & policies. Store, manage and track documents using the client's Viewpoint EDMS in line with project processes. Police all project data & information received or generated during the project lifecycle. Regularly communicate with your project team, regarding incoming & outgoing data. Aid delivery of project documentation required for completion and handover.


What you will be doing

  • Administration of Document Control and Collaborative Software Environments.
  • Setting up projects within the EDMS using predefined templates.
  • Managing access rights and permission levels.
  • Maintaining document trackers, schedules and drawing registers utilising the agreed EDMS of choice.
  • Training and mentoring new users on the document management systems and best practice.
  • Daily spot checks of assigned projects to ensure project information is viable and usable.
  • Enforcing / reenforcing the use of the EDMS throughout the business to internal & external customers to aid project delivery.
  • Extending and promoting the use of information management best practices at all times to suppliers, clients and subcontractors, through training and demonstration.
  • Developing the use of the EDMS to suit business changes.
  • Support fellow staff members tasked with document control duties.
  • Change control to ensure project information is managed in accordance with the business unit procedures.
- processes and procedures and Project Specific DC Protocols document.

  • Attend Document Control related meetings, training, initiatives within the business.
  • Attend and produce minutes for design coordination meetings with the client, subcontractors, suppliers and other third parties;
  • Maintain hard copy and physical data where required for retention/disposition.
  • The role is 80% Document Control / 20% Administration. The company may require you to undertake duties other than those outlined in this job description and/or to undertake work in other departments/sites to meet customer demands.
  • These duties will be communicated via your line manager only. Any changes to this job description will be discussed and agreed with you.

What we will need from you
Essential

  • Ability to travel to and work onsite in a construction environment. (Includes Multiple Sites)
  • Knowledge of collaborative software, ideally Asite and Viewpoint.
  • A proactive and enthusiastic individual with a genuine interest in information management within an engineering environment. Must be able to demonstrate working on own initiative, with effective time management.
  • Must be computer literate; with good Microsoft Office (Word, Excel, and PowerPoint) at an intermediate level
  • Ability to adapt quickly to changes in process and communicate to internal customer base.
  • Numeracy and literacy skills
  • Good interpersonal skills, at all levels of the organisation
  • Intermediate knowledge of Adobe Acrobat Pro (or other PDF software)
Desirable

  • Construction Skills Certification: Operative CCS (Yellow) Card
  • Flexible working hours to accommodate business needs and requirements
  • Basic knowledge of SharePoint, Microsoft Visio,
  • Basic knowledge of Quality Assurance Systems
  • Basic knowledge of B.I.M. (Building Information Modelling)

What we can offer you

  • 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday)
  • Private medical insurance for yourself (with the option to buy family cover)
  • Life Assurance
  • Defined contribution pension scheme matched up to 8%
  • 2 days volunteering opportunities
  • Flexible and Agile working (dependent on your role)
  • Employee Assistance Programme
  • Professional membership fees
  • Flexible Benefits scheme which includes the opportunity to purchase benefits such as:
  • Critical illness insurance (with option to purchase for your partner)
  • Dental Insurance
  • Travel insurance
  • Bike to work scheme
  • Retail vouchers/payroll giving/activity pass for top leisure attractions
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