Assistant Company Secretary - London, United Kingdom - Taylor James Resourcing

Taylor James Resourcing

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a Graduate Assistant Company Secretary, with 2 to 3 years experience to work for the Company Secretary of a global wealth and investment management company.

To provide support for the Company Secretary in all tasks. To take responsibility for the management of meetings and minute taking of the subsidiary Board Company meetings

To act as back-up/cover for the Company Secretary for all committee and Board meetings.

To provide support with the management of the share structure, option and deferral scheme.

To act as the liaison for KYC requests and administration of the signature lists.

Responsible for the Board meetings for the subsidiary Companies. This would include management of the meeting, minutes and following up on the action lists.

Responsible for the Audit & Risk Committee ("ARC") meetings and Senior Management & Certification Regime ("SM&CR") Committee meetings.

Takes minutes / actions for the: Executive Committee meeting; Strategic Executive Committee meeting; and Strategic Management Committee.

Maintaining company and partnership records and information using Diligent software (formerly Blueprint) and also internal databases/ spreadsheets. This will include updating the Company House registers.

Preparation of Board papers for all subsidiaries and any ad hoc Board meeting and Committee papers (ARC and SM&CR Committee meetings).

Able to create packs for any meeting (Board or Committee) if required.

Administrative duties such as filing (physical and electronic), responding to KYC requests, the maintenance of the Group signature lists and Group structure updates.

Diary management - setting up meetings for Boards, Committees and the Partnership. Liaising with external INEDs and other participants as required.

Person Specification

Suitable experience / qualifications (degree level).
Excellent interpersonal and communication (written and oral) skills.
Highly organised, with excellent administrative skills with the ability to work to deadlines.
Selfstarter who manages own projects as appropriate without large amounts of supervision.
Ability to write / take minutes but also numerate.
Motivated team player and also a strong independent worker.
Able to deal appropriately with confidential information.
Experience of Diligent Entities (formerly Blueprint OneWorld) would be beneficial but not essential.
Strong time management skills.
Confidence in managing a Board meeting and being able to liaise with the Chair of the meeting.
Act in the spirits of the LLP's Core values and Code of business conduct and promote where possible within working practices.