Freelance Event Associate Producer - London, United Kingdom - Happily

Happily

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Happily

Happily is a global events and livestream media production company that represents the work of more than 60,000 independent specialists across our studios of Strategy, Creative, Experiential, Web, and Broadcast.

We join together on a shared mission to bring the best in class to live and virtual experiences for clients such as Airbnb, Adidas, H&M, TikTok, TED, and YouTube.

We care about the future of our planet and use the latest technology to create unique, fun, carbon zero events.

Associate Producer
The Associate Producer reports directly to the Producer during the event.

In this role you will work with the producer to finalize all elements of the event including, but not limited to, assisting with speakers and talent, overseeing vendors, and managing timelines and logístical details.

Responsibilities

Assist producer with all aspects of production, including preproduction planning and logistics, vendor liaison, onsite execution, and contribution to postevent wrapup
Assist with managing event production timelines to ensure all teams are on schedule
Assist producer with budget reviews and vendor payouts
Communicate and collaborate with internal crossfunctional teams and stakeholders to drive alignment and execution of event deliverables
Participate in marketing brainstorm meetings and contribute to creative ideation, particularly representing the ontheground perspective
Research new vendors and experiences
Secure proper event permits and ensure insurance requirements are met (if necessary)
Duties on the day of the event include overseeing support staff, including specialists, vendors, talent and speakers/emcee
Act as event liaison between the client, vendors and production team
Monitor delivery of goods and services to ensure contract terms are satisfied
Work with and give guidance to production team involved in event planning and onsite execution
Create schedules, crew call sheets, etc for onsite event
Troubleshoot any problems that may arise during the event
Other duties as required by producer

Qualifications

Excellent written and verbal communication skills
Confident, articulate, and professional while interacting with clients, accompanied by the sensibilities of working with production teams (from clients to vendors, artists' managers, venue staff, etc.)
Highly organized and able to work independently
Detail oriented as it pertains to the larger event space
Experience working with talent, venues, vendors, production teams, etc.

Experience & Knowledge Required
years experience in event production and/or live performance and special event management

Familiarity with G Suite programs (Docs, Sheets, Slides), Discord
We require all staff while working on site be fully vaccinated for COVID19 and to follow all established event protocols.

Job Type:
Part-time

Pay:
From £40.00 per hour

COVID-19 considerations:

All persons will be required to be fully vaccinated for COVID-19 for onsite work and will need to present a Vaccination Card at the venue.

Experience:

Event Production: 5 years (required)