Administrative Assistant - London, United Kingdom - School of Philosophy & Economic Science

Description

We are looking for a bright and capable Administrative Assistant to join our small enrolments team at this vibrant educational charity.

Job Description
:
Administrative Assistant

Reports to**:
General Manager


KEY RESPONSIBILITIES:


1) Website, social media, and student communications

2) Providing reception cover

3) Assisting with room hire for external clients

4) Supporting the team with various administrative tasks

Website, social media, and student communications

Providing reception cover
The Administration Assistant will cover reception at lunchtime and 4.30pm-6.30pm three days a week. This will involve greeting visitors and asking them to sign-in, answering the phone, and responding to room hire queries.


Assisting with room hire for external clients

The Admin Assistant will be trained in how our venue hire works, providing support to the General Manager when events are taking place at Mandeville Place and showing potential clients our rooms and facilities.

Supporting the team with various administrative tasks

Fellowship:
Keeping the Fellowship records up to date, administering invitations to join the Fellowship, and helping with organisation of the Annual General Meeting


Hours

• Eight hours a day (inc. paid 1hr lunchbreak), Monday to Friday
• Three days per week to be 10.30am until 6.30pm. Some flexibility given around start and finish time on other two days, with needs of small team kept in mind
• Possibility of one day a week working from home once probationary period has passed
• Additional hours may be required during the first two weeks of each term, given later as Time Off in Lieu

Benefits

• 7% of gross salary employer pension contribution
• 28 days annual leave per year, plus bank holidays. Office closed between Christmas and New Year

Person Specification:
Administrative Assistant

Experience - essential

• Good basic IT skills
• Confidence using social media, including creating engaging content
• Strong communication skills

Experience - desirable

• Some administrative experience

Qualities

• A positive attitude and a willingness to find solutions to problems
• This role would suit a person who is organised and able to schedule tasks ahead of time
• Patient, with a teamfocussed attitude
• Confident working with members of the public
• An interest in working in the charity sector would be useful
• Ability to determine the appropriate style of communication in a given situation

Job Types:
Full-time, Permanent


Salary:
£21,000.00-£25,000.00 per year


Benefits:

• Company pension
• Enhanced maternity leave

Schedule:

• Monday to Friday

Ability to commute/relocate:

• London: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 1 year (preferred)

Work authorisation:

• United Kingdom (required)

Work Location:
In person

Reference ID: 24AA