Clerical Administrator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust
Nottingham University Hospitals NHS Trust
Verified Company
Nottingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Band 3


Main area

  • CAS

Grade

  • Band 3

Contract

  • Permanent: Full time

Hours

  • Full time

Job ref

Site

  • City

Town

  • Nottingham

Salary
- £22,816 - £24,336 Per annum


Salary period

  • Yearly

Closing

  • 04/12/2023 23:59
Job overview


We are looking for an enthusiastic individual to join our busy friendly team as a clerical administrator to provide a comprehensive administration service for the Cellular Pathology Department.

You will be working as part of a large team supporting the Histopathologists and lead medical secretaries. Our A+C services are based at QMC and Nottingham City hospital campuses.

Main duties of the job


Duties will include administrative tasks such as typing reports and handling correspondence, which may be of a complex nature and vary depending on the speciality.

You would be working as part of a team and will be required to use your own initiative to provide a comprehensive administration service.

The successful applicant will be required to demonstrate literacy and numeracy skills. An administrative qualification or keyboard skills would be desirable.

Previous office experience and knowledge of pathology administration systems would be an advantage but comprehensive training will also be given.

Working for our organisation


Cellular pathology is a large diagnostic department at NUH with 180 staff; laboratories on both campuses and A&C teams working across both sites.

Service operates Monday to Saturday.


This is an exciting time to join the department as we are utilising new technology such as Digital Pathology imaging and speech recognition software.

We are also looking for individuals to engage in the workflow process reviews to support the transformation of our service to deliver timely diagnostics.

Detailed job description and main responsibilities

In addition to the below summary you need to familiarise yourself with the full Job Description and Person Specification documents attached to this
advert.


The job involves the below:
To provide a clerical administration service to the Department, whilst adhering to codes of practice concerning confidentiality and Data Protection

Handling clinical letters and other clinical correspondence as required, from audio and or copy typing

Typing of post mortems as required.

Typing cellular pathology reports as required, providing cover for all teams as required across both campus

Co-ordinates and manages diaries for consultants on a daily basis Progress and track expedited patient request

Person specification

Training and Qualifications

Essential criteria

  • 4 GCSE's or equivalent including English
  • Knowledge and experience of using software programmes, e.g. MS Office
  • Administration/secretarial skills
Desirable criteria

  • Recognised secretarial/administration qualification e.g. NVQ in administration
Experience

Essential criteria

  • Knowledge of a range of secretarial procedures with previous office experience.
  • Medical terminology.
Desirable criteria

  • Minute taking and servicing meetings
  • Knowledge of hospital systems, e.g. PAS and HISS
  • Previous NHS experience.
Communication

Essential criteria

  • Ability to work as a team
  • Ability to work under pressure
  • Demonstrates ability to provide and receive routine information, which may sometimes be sensitive or complex.
  • Able to communicate information using a variety of written and verbal communication skills.
  • Understands and practices the principles of confidentiality.
Planning and organisation skills

Essential criteria

  • Diary management skills
- _________________________________________

Come and join our wonderful team at NUH.

We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve.

With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career


Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence:

All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.


At Risk of redundancy:

NHS employees within the East Midlands who are 'at risk' of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.


ID and Right to work checks: NUH authenticate ID and right to work documentation including passports and driving licenses through a system called Trust ID.

NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment.

The system will run a check against the key security features within your documentation.

The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.


Consent:

  • Transfer of information: If I have previous NH
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