Personal Assistant to Executives - Bristol, United Kingdom - Plimsoll Productions
Description
PURPOSE OF ROLE:
To provide effective and efficient PA and administrative support to the creative Heads of Department.
SCOPE:
This is a varied, busy role providing the full range of senior administrative support to members of the Senior Management team.
MAIN DUTIES:
Maintain and manage the diaries of the Executive team.
Arrange and minute Management Meetings and some departmental meetings
Work with Personal Assistants & Development Assistant to ensure that other members of the Executive and Senior Management teams have co-ordinated diaries when involved in joint meetings.
Liaise with the Operations Support Department to make sure that clients and visitors are greeted professionally and refreshments are provided as required.
Organise travel arrangements in the UK and overseas.
Keep accurate records of the Executive's expenses and credit card expenditure.
Collate and reconcile the Executives receipts and process expense claims.
Field telephone calls to the Executives
Cover for the Executive Assistant when they are on holiday or sick
OTHER EXPECTED QUALITIES:
Experience providing PA or administrative support in a busy office
To maintain a high level of confidentiality at all times and exercise discretion and good judgement when dealing with confidential matters.
To promote and maintain excellent customer and public relations by dealing efficiently, effectively and politely with all matters that fall within your responsibility.
DESIRABLE QUALITIES:
Experience with Microsoft Outlook
Understanding of the TV industry
Closing date: 14th July 2023
If you have any access needs or alternate ways of communication, do let us know and we'll be happy to make adjustments.
Benefits:
- Company pension
Schedule:
- Monday to Friday
Work Location:
In person
Application deadline: 14/07/2023
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