Site Administrator/document Controller - Lanark, United Kingdom - Wills Bros Civil Engineering Ltd

Description

We are looking for an Administrator to join our team on a full-time basis Monday to Friday, the role will be based on our project on site in Douglas, South Lanarkshire.

The role will include:

• Maintaining Staff/Client Sign In/Out scan & file, weekly entry hours into the master database Manage the Multi-Use Facility Bookings
• Manage meeting room bookings & general daily queries
• Take minutes at Internal Meetings, distribute copies of previous minutes
• Goods Received Notes assist Site Clerk with daily scanning to SharePoint
• Vehicle & Driving License Register liaise with Procurement for MOT, Service, Repairs and Faults and License Checks.
• Weekly Vehicle Check sheets record of vehicle inspections, photos or fault reported.
• Holiday Requests maintain holiday register & scan requests to HO
• Fuel Card maintain register with daily input of usage, scan & file
• Project Record Photos coordinate with site staff to ensure the site team upload monthly photos
• Dairies coordinate with site staff to ensure the site team upload weekly diaries.
• Accommodation Register
• Office Stock Ordering

- raising requisitions for any office supplies required.

• Live Site Contact Register
• IT Register (Laptop & Phones)
• Updating Quality Registers
• Filing / Uploading Quality Audit Records
• Document Control /uploading drawings

Excellent working knowledge of Microsoft Word, Outlook and Excel is essential.

Experience using Coins / Sharepoint

Due to the location of the site, a driving licence/car would be advantageous.

If you are interested in this role and can start middle August, please send your CV and we will get in touch to discuss further.

Job Types:
Full-time, Permanent


Salary:
£22,000.00-£24,000.00 per year


Benefits:

• Company events
• Company pension
• Free parking
• Onsite parking

Schedule:

• Day shift
• Monday to Friday

Work Location:
In person

Application deadline: 10/08/2023


Reference ID:
ADMIN/INV