Support and Property Administrator - Edinburgh, United Kingdom - Archdiocese of St Andrews & Edinburgh

Description

Job Vacancy:
Support and Property Administrator

Location: 100 Strathearn Rd, Edinburgh, EH9 1BB
**Hours: Full time, 35 hours a week, Mon

• Fri**
  Salary: £24,500

The Archdiocese of St Andrews & Edinburgh is seeking to appoint an Administrator to provide support to the Property Director and general administrative support within the Archdiocesan offices.

The role holder should have strong communication skills, good attention to detail and efficient IT skills.

They should be proactive, flexible and have the ability to prioritise and organise their work, while also supporting other team members as required.

Experience in Health and Safety and/or Property would be beneficial.

Interviews are scheduled to take place week commencing 6th May 2024.


Job Description:
Support and Property Administrator

Purpose and Scope:

This role is part of the Support Team and focuses on support for the Property Director. One day (sometimes two) per week is generic support for the Curia and 4 days for Property.


Reports to:

• Office Manager
• On Property Matters, Director of Property and Health & Safety Lead

Key Relationships

• Office Manager

and Support Team

• Director of Property and Health & Safety lead
• Curia Team
• Parish Priests and Administrators
• Insurance Company
• Health & Safety provider

Key Accountabilities

General Support role, on designated one day per week

• Answer phone, door, deal with post
• Support events with administration and hospitality
• Staff kitchen
• Any other general support work needed e.g. cover for others on holiday

Property Support, Administration under guidance of Director

• Annual renewal of insurance cover, including providing information, answering queries
• Insurance claims by parishes
• Maintaining database
• Update RCI register for Land Registry
• Assist with Gillis compliance and maintenance works

Health and Safety, under guidance of Health & Safety Lead

WorkNest are our providers and this role liaises with them under the guidance of our Health & Safety lead.

• Annually get parishes to identify who the two named Astute licences are for, send to WorkNest, ensure training is done
• Send out guidance to Parishes and advise them of training required
• Monitor training and identify noncompliance
• Keep records up to date and accurate
• Ensure WorkNest Risk Assessments are monitored and recorded
• For Gillis Centre, ensure records are accurate and up to date
• Arrange for contractor to do routine H&S maintenance

Experience and Skills

• Administration
• High level IT skills, including MS Office and Access
• Efficient, detail focused and proactive
• Ability to prioritise work and to work flexibly and under pressure
• Strong Team player, good people skills and customer service
• Knowledge of Property and/or Health & Safety administration would be an advantage

Job Types:
Full-time, Permanent


Pay:
£24,500.00 per year


Benefits:

• Company pension
• Free parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Edinburgh: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location:
In person

Application deadline: 22/04/2024