Facilities Coordinator - Aberdeen, United Kingdom - CBRE

CBRE

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Posted- 20-Mar-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Aberdeen - Scotland - United Kingdom of Great Britain and Northern Ireland-
Main responsibilities include but are not limited to:
Conducting supplier surveys on MySupplier as required

Compiling of the Customer Monthly Management Report
Liaising with the client regarding payment of invoices
Site inductions
Helpdesk: including but not limited to; logging, distributing, and closing of planned maintenance and reactive calls on desired system.
Continually develop systems to maximize efficiency benefits for the customer and GWS.
Update labour allocations to ensure accurate client reporting
Management of waste activities including coordinating with waste management supplier

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Finance
Raising and Reviewing open Purchase Orders

Comprehensive spend tracking
Adhoc reporting as requested by Business Unit or Business/Finance.

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Quality
Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements

Logging hazards & customer feedback on the QHSE Management Portal
Subcontractor reviews
Logbooks compliance

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People
Coordinating training for the team
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Other
Obtaining supplier quotes and uploading onto the internal system for client approval

Maintaining the stationery supply
Updating Portals as and when required
Reception duties
Client logístical tasks and support as required
Other undefined tasks as required by the site/contract.

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Building Relationships
Build strong effective working relationships with site teams across all interdependencies

Build and maintain strong and effective relationships with client's onsite as well as client senior management team
Understand customer needs and develop plans to address them
Resolve customer queries quickly and effectively

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Person Requirements
Proven and demonstratable experience within the facilities sector would be beneficial

Proven and demonstratable experience within the oil and gas sector would be beneficial
Excellent communication skills
Excellent interpersonal skills
Teamwork and leadership skills
Flexible approach to working hours
Excellent MS Office Suite Skills
Ability to respond effectively to highly sensitive issues
Ability to make effective and persuasive presentations on complex topics to employees, clients and senior management

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About CBRE Global Workplace Solutions:

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services.

Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's 'Most Admired Companies' for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol 'CBRE.'

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Application Process:

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.
No agencies please.
Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.

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