Administrative Assistant - Wokingham, United Kingdom - Austin Clark Recruitment Limited

Austin Clark Recruitment Limited

Verified Company

Wokingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Our Client in Wokingham is recruiting for a Administrative Assistant to join their team. This is a lovely role working for a a busy, friendly company with excellent benefits.

The Finance duties for the Administrative Assistant are:

Posting overhead invoices.
Scanning and processing invoices
Reconciling aged credit report to supplier statements
Sending out remittances to suppliers
Assisting the Chief Financial Officer with any adhoc reports and tasks as they arise
Updating the business mileage sheet
Sending out mileage balances/cash expenses to relevant staff
Allstar fuel card spreadsheet
O2 usage report
Downloading the Amex and HSBC monthly credit cards statements and distributing to staff
Posting the credit card expenses
Producing royalty reports on a quarterly basis.
Requesting mileage reports from relevant staff, ensuring the private mileage rate and the opening, and closing balances are correct
Updating the private mileage sheet

The office duties for the Administrative Assistant are:

Managing facilities such as the cleaning contract, tea towels, confidential waste, hygiene bins, window cleaning, maintenance of both coffee machines and milk deliveries
Assisting with the ordering, insurance, maintenance, collections, and delivery of motor vehicles
Managing utility contracts and being the point of contact
Creating marine cargo shipping claims when necessary
Ordering packaging supplies, and consumables for the service department and technicians
Managing and communicating the meeting room calendars
Organising travel requirements for Senior Managers and Directors including hotels, taxis, and parking
Weekly Fire alarm testing and emergency light testing
Maintenance (Updating the maintenance task list, placing orders for items required for repairs)
Secretarial duties for the Executive Team on an adhoc basis, travel booking and diary management where necessary.
To manage stock for all office supplies such as stationery, paper, printer toner, postage supplies, beverages and food consumables, and some cleaning items
Keeping the general office areas and meeting rooms clean and tidy

The salary for the Administrative Assistant is £25,000 to £27,000 with great benefits including 25 days holiday, free parking, pension etc.