Executive Assistant to CEO - Reading, United Kingdom - Alexander Mann Solutions for Public Sector Resourcing

Alexander Mann Solutions for Public Sector Resourcing
Alexander Mann Solutions for Public Sector Resourcing
Verified Company
Reading, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Job Title Executive Assistant (Inside IR35)

Contract Term: 6 Month

Contracting Authority:
AWE

Location:
Reading
We are currently recruiting for a an Executive Assistant to join our client AWE on a 6-month basis.


What if you could work on something that you can't testbut cannot afford to fail? Something that could have spent years on a submarine, is launched into outer space (where the temperature is below -250c), comes hurtling through the atmosphere, being heated up and shaken and then must work? Some challenge.


That's exactly what the team of over 6,500 people at AWE do every day: delivering important work, in support of the most important mission - keeping the nation safe.

AWE plays a crucial role in national nuclear security.

Their role in nuclear deterrence and their specialist technical assistance to nuclear threat reduction is vital in the defence against the most serious threats faced by the UK.

Working to support the defence of our country, AWE has a clear mission:
to keep everyone, the environment, their products and information, sites, and everything around them, safe and secure.


As an Executive Assistant, your main responsibilities would be to:

  • Provide sophisticated calendar management for CEO. Prioritise inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritise and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organisation policy
  • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO's needs in advance of meetings, conferences, etc
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team
  • Provide event management support as requested
  • Provide hospitality to all guests and help to create a welcoming environment
  • Invest in building longlasting relationships both externally and internally
  • Other projects/duties as assigned for the overall benefit of the organisation
  • Ensure that the CEO is always in the right place, at the right time and properly briefed/equipped with the right information to deliver their role
  • Full and proactive management of the CEOs diary, appointments, travel bookings and itinerary
  • Full and proactive management of the CEO "inbox" through effective and efficient management of tasks.
  • Act as a central point of contact and main interface for the CEO; liaising with all exec (and nonexec) directors and external senior stakeholders as necessary
  • Proactively obtaining and providing timely, relevant and accurate information / reports to and from the CEO
  • Efficiently & effectively organise and manage the CEO diary via MS Outlook, including complex travel itineraries
  • Review, prioritise and deal directly with all CEO correspondence
  • Professional telephone answering including call screening & forwarding calls as appropriate.
  • Proactively coordinate arrangements for presentations to, and by, the CEO

Essential:


  • You have worked in a similar role and can hit the ground running
  • Extensive experience in Diary Management
  • You will hold experience of dealing with High Level Stakeholders daily
  • Extensive experience in Sensitive Inbox Management
  • Ability to work well within a crossfunctional team environment and diverse communities
  • Ensure highly professional relationships are built and maintained with external and internal stakeholders
  • Act as a role model displaying professionalism and exemplar behaviours to the organisation
  • Ensure that best practice is shared professionally with peers and the wider EA capability
  • Maintain and promote high personal standards in environment, safety, health, security and quality Work Environment
  • Thrive in an intense, doityourself, startup environment

Essential Requirements

  • DV/SC Clearance is an essential requirement for this role


AWE's ambition is to create workplaces that recognise and celebrate differences, encourage diverse contributions and where people feel able to be themselves at work.

They strive to create a genuine culture of openness and inclusion and encourage diverse applicants.

  • Please be aware that this role can only be worked within the UK and not Overseas._

Job Types:
Full-time, Temporary contract

Contract length: 6 months


Benefits:


  • Work from home

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • READING: reliably commute or plan to relocate before starti
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