Administrative Assistant - Sheffield, United Kingdom - Field Studio

Description

Duties:

• Liaising with clients and suppliers regarding finances
• Quoting, monitoring and invoicing projects.
• Ensuring that Purchase Orders are in place when required.
• Tracking monthly incomings and outgoings.
• Managing diaries, scheduling meetings, and booking meeting rooms.
• Booking travel and accommodation
• Ordering supplies required for a busy design studio
• Liaising with printers and other specialist suppliers.
• Plan and monitor spend against budgets, ensure costs are formalised on the accounts system and work is invoiced when complete, monitor payments coming in and followup late payments.
• Keep studio calendar up to date eg. key dates, meetings, studio in's + out's, leave etc.

Skills and experience:

• 2+ Years, experience within an administrative role.
• A dynamic and motivated individual with an eye for detail and a cando attitude.
• IT proficient in Microsoft Office (Outlook, Word, Excel etc.).
• Experience of working with invoicing and accounting software (XERO) would be beneficial.
• Excellent customer service.
• Time management and prioritisation skills.
• A desire to work within a small studio team people).

We offer:

• Contributory pension scheme
• A commitment to professional development and career progression
• Constructive/ reflective supervision to ensure thorough understanding of the role.
• A friendly, welcoming team
• 25 days annual leave (+ bank holidays)

An Equal Opportunities employer

Field are committed to creating a diverse and equal environment, regardless of race, colour, religion, gender, sexual orientation, nationality, disability or age.

All qualified applicants will receive fair consideration for employment. We also welcome what your life experience will bring to an already thriving and vibrant working environment.


About Field
Who are Field - A multidisciplinary creative studio.

We work collaboratively with clients from the very start to build the essential knowledge and insight to drive the project.

Through continuous open dialogue, we will engage and guide throughout the creative process to develop engaging and effective solutions.

Our specialist in-house team work across brand, digital and web design, including positioning and identity, visual design, moving image, spatial design and creative design for print.

Job Types:
Permanent, Part-time


Salary:
From £20,000.00 per year


Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Sheffield: reliably commute or plan to relocate before starting work (required)

Work Location:
One location