Project Administrator - London, United Kingdom - Dragados

Dragados
Dragados
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Job Advert


Pr
oj
ec
t Administrator to HS&W Team

Job Summary


The HSW Administrator supports the HSW team by providing reliable administration function to help ensure the smooth day-to-day running of the team and the overall programme.


Key Responsibilities**Reporting:
  • Daily, weekly & monthly reporting
  • Client reporting
  • Contractors reporting (if required)
  • Team holiday, sickness monitoring/ approval via multiple spreadsheets

Systems Administration:

  • Setup new starters on systems
  • Remove leavers from the systems
  • Coordinate the required training for users

General Administration:

  • Document formatting
  • Producing and formatting Excel spreadsheets
  • General adhoc duties using MS Forms, Excel, Word & Power Point
  • Working closely with HR & finance to organise all Health, safety, and wellbeing training across the entire project.
  • Organise weekly Leadership tours and schedule Quarterly Safety Inspections
  • Liaise with onsite nurse and Occupational Health partners for wellbeing and occupational health campaigns
  • Health Safety and wellbeing training coordination for project
  • Organising and promotion of upcoming HS&W initiatives (on site and in the office)
  • Update daily, weekly, monthly spreadsheets
  • Overseeing H&S processes and procedures
  • Monitor H&S systems for outstanding actions, observations and inspections
  • Troubleshooting project systems, liaise with document control and IT department if necessary
  • Working with procurement, creating requisitions
  • Updating/ monitoring strategy
  • Creating budget
  • Expenses for Team activities or meetings, not general personal expenses

Meeting Administration:

  • Booking meeting rooms
  • Creating meeting agendas
  • Regular Minute taking
  • Coordinating workshops and subcontractor meetings
  • Collating & distributing packs
  • Regular board minute taking
  • Helping drive/ initiate wellness campaigns
  • Organising team/ department events/ workshops
Desire to want to learn about HSW, with an aim to move into a HSW role.


Per**s
on Specification****T
echnical Competencies required**The key technical competencies required to perform the role well are outlined below.

  • Good knowledge of ICT systems
  • Ability to use office software
- word, excel etc.

**B
eh**avioural Competencies required**The key behavioural competencies required to perform the role well are outlined below.

  • Good team player
  • Organised with a strong attention to detail
  • Strong internal customer focus
  • Willing and able to act under own initiative
  • Enjoys taking on new responsibilities
  • Seeks to develop and take on new responsibilities therefore adding

Qu
alifications, Certifications and Experience required

  • Relevant proficiency qualification
Page 2 / 2
More jobs from Dragados
See all jobs of Dragados