Communications Trainee and Team Administrator - London, United Kingdom - East London NHS Foundation Trust

East London NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This is a general developmental communications role and team administration post, responsible for uploading and maintaining various databases, team organization, producing performance supporting the team in the Trust's procurement process

The postholder will be expected to study for a recognized professional qualification in public relations
The postholder will have the opportunity to learn various skills on the job, including the effective use of social media, using basic design tools, copywriting, uploading to the Trust's web and intranet, learning filmmaking skills and being involved in some stakeholder engagement activity.

Administrative support

Some administrative responsibilities on behalf of the communications team
These include obtaining quotes for services and products from key suppliers, procuring stationery and materials on behalf of the team, ensuring that financial standing instructions are followed, and invoices are paid in a timely manner, according to trust policies
Monitoring the team budget and reporting any issues, especially cost pressures, to the Director of Communications, Engagement & Marketing
Maintaining annual leave calendars, sickness absence and diaries of meetings or staff out of the office, so that the communications leadership team has visibility around the availability of staff and resources
Prepare agendas, arrange, attend, take, collate and distribute minutes for the Communications Senior Leadership team meetings in a timely manner
Updating and maintaining the Communications Forward Plan (the Grid)
Collating performance information for the Communications Dashboard on the team's performance for the Communications Director
Maintaining a library of materials produced by the communications team, including a directory of service leaflets and managing systems for the loan of equipment to services such as cameras, pop up stands
Assist with the planning and providing support for key events both internally and externally, such as the Trust AGM and staff awards

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve

Our values are:
We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations

This is a general developmental communications role and team administration post, responsible for uploading and maintaining various databases, team organization, producing performance supporting the team in the Trust's procurement process
The postholder will be expected to study for a recognized professional qualification in public relations
The postholder will have the opportunity to learn various skills on the job, including the effective use of social media, using basic design tools, copywriting, uploading to the Trust's web and intranet, learning filmmaking skills and being involved in some stakeholder engagement activity.

Key Responsibilities

Administrative support

Some administrative responsibilities on behalf of the communications team
These include obtaining quotes for services and products from key suppliers, procuring stationery and materials on behalf of the team, ensuring that financial standing instructions are followed, and invoices are paid in a timely manner, according to trust policies
Monitoring the team budget and reporting any issues, especially cost pressures, to the Director of Communications, Engagement & Marketing
Maintaining annual leave calendars, sickness absence and diaries of meetings or staff out of the office, so that the communications leadership team has visibility around the availability of staff and resources
Prepare agendas, arrange, attend, take, collate and distribute minutes for the Communications Senior Leadership team meetings in a timely manner
Updating and maintaining the Communications Forward Plan (the Grid)
Collating performance information for the Communications Dashboard on the team's performance for the Communications Director
Maintaining a library of materials produced by the communications team, including a directory of service leaflets and managing systems for the loan of equipment to services such as cameras, pop up stands
Assist with the planning and providing support for key events both internally and externally, such as the Trust AGM and staff awards
Ensuring the office environment follows health and safety requirements and that any issues, including problems with tidiness, are reported to building maintenance
Create and maintain key databases and contact lists for the corporate communications team
Responsible for internal and external mail outs of communications materials

Communications development role