Finance Assistant - Oxford, United Kingdom - University of Oxford TSS

University of Oxford TSS
University of Oxford TSS
Verified Company
Oxford, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Location:

  • Oxford City Centre
  • Category:
  • Finance Admin/Support
  • Vacancy Type:
  • Fulltime (temporary)
  • Pay rate:
  • £14.74 per hour + Holiday Pay
  • Web advert
    Vacancy ID: 16162
We are currently recruiting for a
Finance Assistant to work on site at one of our elite City Centre departments

This assignment is due to commence ASAP for approximately 12 weeks in the first instance, on a Full-Time basis.


Duties:


  • Manage the supplier set up process, ensuring the use of preferred/existing suppliers and liaising with central Purchasing over queries
  • Raise requisitions, and manage purchase orders and receipting for Finance
  • Support other users with queries on purchasing through Oracle or Sage
  • Ensuring that supplier invoices are processed appropriately in a timely manner
  • Liaising with budget holders to ensure purchase orders are raised accurately, and on a timely basis
  • Reviewing and ensuring that invoices are appropriately batched and logged and any invoice holds are cleared appropriately
  • Reviewing and managing the clearance of old purchase orders
  • Reviewing the accuracy of receipting, seeking corrections as appropriate
  • Ensuring that appropriate VAT coding is applied, and errors corrected
  • Ensuring that trading activity is appropriately coded, and errors corrected
  • Distribution of remittance advice documents
  • Supplier statement reconciliation and resolving supplier queries
  • Ensuring that expenses are processed, appropriately authorised, fully supported by receipts, comply with University and HMRC requirements, and represent value for money;
  • Take appropriate action to recover any sums owed in respect of Travelex cards or advances
  • Monitor the utilisation of credit cards and Travelex cards for continued business justification, and maintaining logs of noncompliant card holders
  • Manage purchases using the departmental credit card, ensuring purchases are appropriately controlled and authorised, and that the credit card is not used to circumvent due Purchasing process
  • Ensure recharges from control accounts are actioned and fully reconciled

Selection Criteria:


  • Experienced in financial ledger processes and cycles of monthly deadlines
  • High level numeracy & attention to detail
  • Willingness to challenge any poor practice
  • High levels of discretion
  • Ability to explain complicated issues to an inexperienced audience when required Experience with Sage and/or Oracle is desirable, but not essential
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