Administrative Support - Manchester, United Kingdom - Ministry of Justice

Ministry of Justice

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrative Support - Approvals and Compliance Team

£24,067 - £25,342

Manchester:

Overview of the job
The Administration Support Adviser works as a member of the Approvals and Compliance team located in Newport.

This team is responsible for making evaluative decisions in a range of substantial work areas on the suitability of applicants to work within the Ministry of Justice and HMPPS, including NPS.

It contributes to the management of corporate risk in compliance with agreed policy and procedures.

Working closely with the Head of Security Vetting located in London and Shared Services, as well as offering the opportunity to build relationships with individuals and agencies across the criminal justice landscape.

Part of upscaling the work of this team requires additional administrative support.

This job will ensure that other team members can concentrate fully on their responsibilities which should ensure this work can be delivered.

The administrative responsibilities and duties associated with this role will enhance the effective functioning of this team as a whole.

Summary
This role will involve providing administrative support to this small team. This will include information management, maintaining and updating spreadsheets, providing regular data updates to other relevant parties and agencies, acting as a specific point of contact for enquiries regarding the general business of the team and co
- ordinating meetings and training.

Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

Maintaining, updating and developing various spreadsheets associated with this area of work.
Information management such as overseeing version control of manuals, formatting documents, recording research papers etc.
Provide support to colleagues with the collation, formatting, presentation, uploading and publishing of documents for internal and external distribution.
Maintaining information management systems.
Providing regular information and data updates about participation and completion of assessments and interventions to other stakeholders.
Liaising with stakeholders to receive data and information which is central to the business of the team.
Assisting in the coordination of supervision, training, meetings and procurement.
Sending information about our products when requested from staff within HMPPS and external stakeholders.
Acting as a specific point of contact for initial enquiries regarding the work of the team.
Produces information where required to adhere to timetabled reporting schedules.
Monitoring that all work and business within the team is compliant with existing policies.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

Behaviours

Changing and Improving
Making Effective Decisions
Managing a Quality Service
Delivering at Pace

Ability

Good organisational skills
Good communication skills, both verbal and written
Accuracy is paramount
Ability to work independently and proactively
Is a team player with excellent interpersonal skills

Salary:

£24,067 - £25,342

Additional Information:

Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.

If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.

Benefits

Annual Leave

The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

Pension

The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

Season Ticket Advance

Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers

Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing with Challenging Behaviour, Suicide Prevention and Anti Bullying Programmes