Lettings & Property Management Co-ordinator - London, United Kingdom - Estate Agency Recruitment Limited

Estate Agency Recruitment Limited
Estate Agency Recruitment Limited
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Interviews taking place immediately


KEY RESPONSIBILITIES:

General Admin:

  • Hands on assistant to all negotiators and property manager
  • Answer phone calls from Landlords, Tenants and contractors
  • Organise viewings and tours for negotiators
  • Organise diaries, book keys out and keep the system up to date
  • Organise the general running of the departments
  • Keep all files up to date
  • Keep tenancy information up to date including renewal, start and vacating dates

Marketing:

  • Organise photos and floorplans to be taken of new properties and then preparing marketing and brochures for each property
  • Organise the window display and ensure it is kept up to date
  • Organise magazine advertisements
  • Ensure the website is kept up to date
  • Update CRM and upload property information

Accounts:

  • Send out rent demands to tenants
  • Send out Fee invoices
  • Send out works invoices to landlords
  • Chase late rent
  • Liaise with the accounts department daily
  • Chase other agents for fees

Management:

  • Booking inventory checkins and outs, notify the landlord and tenants
  • Complete name changes for all utilities at the beginning and end of tenancies
  • Coordinate gas safety certificates, electrical certificates and EPCs and ensure they are up to date
  • Booking pretenancy cleans
  • Update payment spreadsheets
- log invoices and payment dates

  • Collect and forward post for void properties
  • Attend property visits when required
  • Obtain quotes from contractors and liaise with landlords and tenants
REQUIREMENTS & JOB SPECIFICS

  • Minimum 1 years' work experience within the property sector (Property Management or Administration).
  • Excellent oral and written communication skills
  • Computer literature with good working knowledge of Office, Excel and Word and willingness to learn new software packages
  • Excellent time management and organisational skills
  • Selfmotivation with an ability to actively seek out ways to improve departmental procedures
  • Confident in dealing with HNW individuals
  • Ability to work well under pressure
  • Adaptable, flexible and prepared to get stuck in

BENEFITS & PACKAGE:

  • Up to £28,000.00 pa depending on experience
  • Commission from the department once probation passed
  • Future earning potential of up to £31k pa
  • Working hours Monday to Friday 9:00am 6:00pm
  • Fantastic working environment
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