Evening Pre-sale Coordinator - London, United Kingdom - Sotheby's

Sotheby's

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

ABOUT SOTHEBY'S
Established in 1744, Sotheby's is the world's premier destination for art and luxury.

Synonymous with innovation, Sotheby's promotes access, connoisseurship and preservation of fine art and rare objects through auctions, private sales and retail locations.

Our trusted global marketplace is supported by a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.

Job Title:
Pre-Sale Coordinator

Department:
Service Operations

Reporting to:
Pre-Sale Manager

Position Summary
Established in 1744, Sotheby's is the world's largest, most trusted and dynamic marketplace for art and luxury.

We empower our international community of collectors and connoisseurs to discover, acquire, finance and consign fine art and rare objects.

Our reputation for trust and authenticity is backed by our unparalleled global network of specialists spanning 40 countries and 44 departments, which include Contemporary Art including NFTs, Modern and Impressionist Art, Old Masters, Chinese Works of Art, jewelry, watches, wine and spirits, and interiors, among many others.

Guided by our forward-thinking spirit of innovation, we host over 600 auctions annually and offer a cross-category selection of items available for immediate purchase via both digital and physical shopping experiences as well as private sales.

Responsibilities

Include but are not limited to:

Working with other business areas to respond to client enquiries, resolve client issues and execute client transactions to ensure the highest level of client satisfaction
Liaising with clients and managing their property throughout the sale cycle
Communicating with clients, shipping coordinators and Sotheby's regional offices to facilitate inbound shipments, obtain export licenses and arrange customs clearance in line with sale deadlines
Managing consignment terms and issuing contracts in preparation for live, online sales and private sales
Working closely with the Legal department and Business Manager/Director on sale agreements with complex, highly managed terms.
Acting as a liaison between the Specialist department and support departments such as Legal, Compliance, Risk, Tax, Payments and Post Sales
Coordinating travelling exhibitions in partnership with Specialist departments, the Pre-Sale Shipping team and Business Managers/Directors
Working with Specialists, Compliance and Shipping to track all outstanding compliance issues and ensure they are resolved according to catalogue and sale deadlines
Collaborating with Business Manager/Director with regards to guarantees and irrevocable bids, making sure all due diligence requirements are met
Arranging for property to be authenticated, where necessary, in line with the various committee deadlines
Working with regional offices to coordinate the movement of property for other sale locations (export for sale and return shipments)
Coordinating extended payment terms being offered in conjunction with the Post Sale Manager and Business Manager/Director
Managing nonsystematic terms and complex settlements following the auction
Facilitating financial transactions in compliance with Sotheby's Corporate Governance
Coordinating postauction transactions including postauction sales, account adjustments and cancelled sales
Obtaining and actioning recommendations for unsold property and facilitating the handover for shipment and/or collection to the Post-Sale team
Coordinating the movement of the property internally and externally for thirdparty services (such as restorers, external experts, authentication committees, photographers)
Processing Purchase Orders (completing forms and obtaining authorization before ordering goods and services)
Monitoring and processing House Property and Temporary Admission (TA) property quarterly.
Managing Aged Inventory by coordinating biannual reviews of department aged inventory

Key Skills and Experience

Degree holder in business administration or equivalent field preferred
At least 3+ years' experience in business administration and/or client service
Exceptional client service skills including strong verbal and written communication skills
Ability to multitask, prioritize and manage challenging deadlines
A pragmatic approach to problems, with excellent resourcefulness
Enthusiastic with an ability to think on your feet and remain clam under pressure
Highly organized and detail oriented
Ability to work independently and as part of a team
Prior experience with SAP is an advantage
Strong knowledge of Sotheby's systems Microsoft Office particularly Word, Excel, Outlook.

**_ The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically asso