Music Administrator - London, United Kingdom - Highgate School

Highgate School
Highgate School
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

MAIN RESPONSIBILITIES
Role will include but not be limited to the following duties:

Events

  • Being present at evening (and occasional weekend) concerts and other events both on and off school property as requested by the Head of JS Music to assist with administration, ticketing, catering, distribution of programmes, ushering the audience and similar duties.
  • Organise rehearsal schedules for major events
  • Assisting with risk assessments and logistics for events
  • Maintaining an events diary and supporting event planning through liaison with the necessary departments in the school (Facilities, Catering, Reprographics etc.)
  • Proofreading any programmes or materials for music events and information
  • Supporting the care of the JS choristers in Senior School concerts/services/events
  • Organise and deliver termly concerts
  • Assisting on School music trips
  • Create and produce information for Junior School events and concerts
  • Being present for Front of House duties at Junior School concerts

Visiting Music Teachers

  • Communicate regularly with VMTs and ensuring all rooms are booked in advance for lessons.
  • Monitor all communication between VMT's and Parents/Carers and report any concerns to the Head of JS Music.
  • Keep VMTs and Parents/Carers updated on any new announcements regarding Junior School Music for example, sending policies or informing them about upcoming events.
  • Assist with all timetable queries and help troubleshoot any issues that arise.
  • Help manage all the above for the Senior School Visiting Music Teachers if the Departmental Music Manager is absent.
  • Being proactive in requiring VMTs to adhere to departmental policies and systems.

ABRSM Examination Board

  • Communicate with parents and VMTs
  • Organise dates within the school calendar for private visits
  • Collecting and collating entries
  • Organising accompanists, a rehearsal schedule, waiting rooms, etc.
  • Organise exam timetable
  • Ensuring the room is adhering to ABRSM regulations
  • Organise stewards for the exam, or acting as a steward
  • Organise additional sessions for aural and sightreading preparation
  • Collect, collate, and distribute results
  • Assisting the examiner with any requests on the day

General Administration Tasks

  • Maintaining and updating Music Department on and offline filing systems, e.g. academic results, ABRSM exam results
  • Being the first point of call for internal and external enquiries, liaising with pupils, parents and colleagues in order to ensure the smooth running of the department and continued good relations with all parties
  • Book the necessary rooms for ensembles and extracurricular programmes
  • Help manage the JS music calendar
  • Organise the ensemble registers
  • Assist the Head of Junior Music in the maintenance and general upkeep of the department.
  • Assist the Music Department Manager (based in the Senior School) in day to day management and parental contact of the Instrumental Scheme
  • Managing the administration for the JS instrumental music scheme
  • Provide support to the Head of Junior Music and Music Department Manager in completing routine administrative tasks
  • To look after the music notice boards and monitor departmental equipment
  • Assisting with lesson preparation
  • Carry out other duties within the post holder's capacity as may be reasonably requested by the Head of Junior Music from time to time.
  • Highgate is committed to the safeguarding and welfare of children. Applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers, overseas police check if necessary and the Disclosure and Barring Service._
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