Company Secretarial Assistant - London, United Kingdom - WPP

WPP

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

WPP is the transformation company. We use the power of creativity to build better futures for our people, planet, clients, and communities.**
Working at WPP means being part of a global network of more than 100,000 accomplished people in 110 countries. We create transformative ideas and outcomes for its clients through an integrated offer of communications, experience, commerce, and technology. WPP and our award-winning agencies work with most of the world's biggest companies and organisations - from Ford, Unilever and P&G to Google, HSBC, and the UN. Our clients include 61 of the FTSE 100, 325 of the Fortune Global 500, all 30 of the Dow Jones 30 and 62 of the NASDAQ 100.

WPP has headquarters in New York, London and Singapore and a corporate presence in major markets worldwide. We are quoted on the London Stock Exchange and the New York Stock Exchange. Key performance indicators
for WPP include Billings of £46.9bn and Revenue of £12bn.

Visit our LinkedIn page to see what we're up to

Why we're hiring:

WPP's Company Secretariat team is hiring We are seeking a Company Secretarial Assistant to join our team, our transformation, and play a key role in our journey.

In this role, you will primarily partner WPP on subsidiary governance matters, but also on broader aspects of Company Secretarial work to ultimately ensure the delivery of a timely, accurate, and first-class company secretarial services to the organisation

What you'll be doing:

Board & Committees

Support with planning, assistance with board paper preparation
Board dates, logistics, Board portal access
Support on the NED induction programme and updating materials

Regulatory Compliance - Compliance with UK and US governance requirements for LSE, NYSE, FRC, FCA, SEC

Shareholders - Day-to-day personal shareholding queries (dividends, voting, administration)

Share dealing - Supporting with Share Dealing requests

Systems improvements - Identifying tech solutions to create efficiencies across all areas of the function's work

Reporting and Disclosure

Support on Annual Report as necessary
Assist with the drafting of the Notice of Annual General Meeting, ancillary documentation and event planning
Support on compliance with UK Market Abuse Regulations including insider lists maintenance

Subsidiaries

Key support on global governance and cosec administration for WPP subsidiaries including identification of efficiency strategies and process improvements
Respond to requests for information on WPP group ownership and structure
Maintain statutory registers on GEMs, prepare minutes and arrange meetings for UK entities as necessary. Prepare and file statutory forms and returns with Companies, and manage document execution requests
Support on entity rationalisation programme
Support on statutory accounts process for UK subsidiaries, working closely with Group Finance and the external auditors
GEMs database compliance, audit and integrity checks and maintaining list of entity contacts

Planning/Coordination/Admin

Annual Report Project Management
Department calendar maintenance
Admin support to the team as required
Maintenance of corporate archive

What you'll need:

Undertaking the CGI qualification (desirable) with some practical experience and understanding of Company Secretarial work
Basic knowledge of company law and administration, and corporate governance best practice
Preferably some knowledge of relevant software and systems (GEMs, Diligent, insider list tools)
Customer orientated and a willingness to work collaboratively

Who you are:

You're open_:
_
We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views

We are accepting:
of new ideas, new partnerships, new ways of working.

You're optimistic_:

_** We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities.

We approach all that we do with conviction:
to try the new and to seek the unexpected.

You're extraordinary:
we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we'll give you:

Passionate, inspired people - We promote a culture of people that do extraordinary work.

Scale and opportunity - We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work - Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?