Exec/admin Assistant I - Brighton, United Kingdom - Amex

Amex

Verified Company

Brighton, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

An excellent and exciting opportunity, we are looking for an experienced Executive Assistant to support the Vice President and 2 Directors across our International Global Commercial Credit (GCC) team where we are responsible for providing the world's best credit and underwriting experience every day.

The Executive Assistant (EA) is a critical member of the GCC International Team, managing the day-to-day operations for all three leaders and teams.

The incumbent will directly support one Vice President and two Directors by providing high-level administrative support.

The EA is an integral member of this team, who not only provides organizational support and ensures that the team's logístical needs are met, but also helps to promote a positive atmosphere across a diverse team.

How will you make an impact in this role?

Responsibilities:

Administrative support for one VP & two Directors includes: calendar management (meeting scheduling and logístical coordination); Travel & Expense (T&E) management, and domestic / international travel arrangements.

Organizational support includes personnel-related tasks and other ad-hoc projects.

Core Accountabilities:
Consistently deliver against the following accountabilities with a high level of quality, including being timely, accurate and complete:

Coordination and oversight of internal meetings, making all necessary arrangements including sending invitations, reserving space, audio, WebEx Video Conferencing and visual setup, catering, and production of meeting materials when applicable
Calendar management, including coordination of complex internal meetings, across multiple time zones, and management of calendar conflicts
Preparing, reconciling, and processing of expense reports in line with company and organization requirements using Concur Expense System
Managing general followup and generating reminders to effectively meet deadlines and commitments
Organizing regular team meetings, 1:1s with Direct Reports and other team members, Town Halls, Ask Me Anything sessions, BUR's
Establishing and maintaining an organized filing system
Planning or assisting in the planning and hosting of Senior Leader site visits that may include attendee invites, hotel/transportation arrangements, conference room reservations, catering/restaurant reservations, teambuilding activities, and production of materials
Expense tracking related to office supplies, temporary resources, other limited budget lines, Corporate Purchasing Card (CPC) statements

Minimum Qualifications:

Business Administration

Ability to oversee expenses to ensure spend is within team budget

Communication

Ability to develop and deliver effective verbal and written communications to clearly convey information and/or to influence thinking or action

Planning and Organizing Work

Excellent time management and organizational skills with a strong focus on accuracy and attention to detail
Proven ability to manage multiple priorities, work within deadlines in a fastpaced, dynamic environment and execute across multiple initiatives/tasks
Ability to develop plans to accomplish work operations and objectives
Demonstrated ability to work with a sense of urgency

Problem Solving

Ability to identify problems, determine possible solutions, and actively work to resolve issues

Office Technology

High level of proficiency using MS Office: Outlook, Word, Excel, and PowerPoint, as well as internal AXP (or related) tools and systems
WebEx, webcams, phone functions, Concur, Payroll
Ability to grasp and use new systems and tools to achieve work objectives

Professional Relationships

Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization
Ability to interact effectively and diplomatically with leaders and teams

Emotional Intelligence & Presence

Strong accountability, sense of responsibility and commitment to the role, the leader(s), and the team
Flexible, adaptable, and responsive to changing requirements
Ability to be proactive and take the initiative to anticipate and address needs, resourcefulness
Ability to operate with a high level of integrity for handling sensitive and confidential information
Possess a strong work ethic, be selfmotivated and be a team player
Demonstrated ability to remain calm under pressure

Compliance Language

An excellent and exciting opportunity, we are looking for an experienced Executive Assistant to support the Vice President and 2 Directors across our International Global Commercial Credit (GCC) team where we are responsible for provding the world's best credit and underwriting experience every day.

The Executive Assistant (EA) is a critical member of the GCC International Team, managing the day-to-day operations for all three leaders and teams.

The incumbent will directly support one Vice President and two Directors by providing high-level