Pa / Administrator - Japanese Speaking - Glasgow, United Kingdom - Page Personnel Finance

Page Personnel Finance

Verified Company

Glasgow, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Our client is looking for a PA / Administrator

Client Details
A leading organisation

Description

Administrative and Executive support including diary management, setting up internal and external meetings, drafting correspondence, general administration
Preparing agendas and papers ahead of meetings, recording action points and minutes and managing followup actions.
Supporting all organisational and financial aspects of internal and external meetings, events, and travel
Maintaining filing systems
Assisting in the preparation of regularly scheduled reports to internal / external stakeholders
Ensure the smooth running of the Online office including mail distribution, ordering of office supplies and equipment, reporting of any office problems to Estates/Cleaning/IT
Ensure the HW Online office remains a tidy, organised effective working environment and appropriate venue for hosting external visitors
Creating an induction process and coordinating the recruitment and onboarding of new team members
Daytoday support for the wider team including organising team meetings and other activities, confirming team agendas and sending out team communications
Conduct adhoc pieces of research and produce documents, briefing papers and presentations as required.
Undertaking other tasks related to Online operations as required by their line manager and Heriot Watt Online Leadership Team members

Profile

Experience of working within a similar environment as outlined above
Competent in the use of relevant IT packages (i.e. Microsoft)
Welldeveloped interpersonal skills
Demonstrable professional and proactive approach
Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
Demonstrable provision of excellent customer service

Ideally a Japanese speaker

Job Offer
A competitive salary and excellent environment