Senior Clerical Officer - Bangor, United Kingdom - Bangor University

Bangor University

Verified Company

Bangor, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The College of Human Sciences are looking to appoint a full-time, permanent Senior Clerical Officer to join the College Administrative Team, holding specific responsibility to the School of Educational Sciences.

Duties will include providing efficient administrative support to the Head of School and Senior Executive Team with the organisation and day to day operation of administrative processes and procedures within the School.

The ability to communicate in Welsh is essential for this post.

Committed To Equal Opportunities

Overview

Bangor University, established in 1884, has a continuing tradition of academic excellent, both in terms of its teaching and its research.

The College of Human Sciences consists of three Schools:

School of Educational Sciences
School of Medical and Health Sciences
School of Human and Behavioural SciencesThe School of Educational Sciences offers a wide range of academic courses, including undergraduate and postgraduate.

The School is renowned for both its Welsh-medium and English-medium provision, where students can study for their degrees through the medium of Welsh or English.

Bangor University is a bilingual organisation and all members of staff are expected to work positively in this bilingual environment.

Purpose of the Job

To provide efficient administrative support as part of the Administrative Team within the College of Human Sciences, holding specific responsibility to the School of Educational Sciences.

Main

Responsibilities:

Support the Head of School and Senior Executive Team with the organisation and day to day operation of administrative processes and procedures.
Communicate effectively with both staff and students and maintain effective working relationships with colleagues within the University, and external bodies.
Implement and maintain office systems, processes and records for the School including diary management, arranging travel and accommodation, organising meetings, room booking management and keeping important School information up to date.
Act as secretary to Collegelevel and Schoollevel committees. Organising meetings, drafting agendas, preparing papers, taking minutes and circulating as appropriate.
Support Human Resource activities for the School, including staff recruitment and induction, contract renewals and resignations, casual worker payments, maintaining UKVI records and annual leave records.
Liaising with the College Finance Hub to support the operational financial processes for the School including raising purchase orders, checking expenses claim forms, ordering stationery and processing staff timesheets.
Assist with organising events including booking venues, refreshments and other associated tasks as required.
Assist in the process of gathering information for returns and reports.
Provide administrative support for research activities.
Assisting with administering Health and Safety arrangements for the School.
Support and contribute to the administrative governance of School by supporting regulatory and compliance activities.
Be the point of contact for the School to report and monitor any building maintenance issues and assist with space allocation.
Ensuring the confidentiality and safety of personal data in line with GDPR requirements. Always operating with a high level of confidentiality and discretion.
To provide reception cover to the School and ensure that the School is always represented professionally.
General office management duties and dealing with enquires.
To work across functional team boundaries as part of a larger College Administrative Team to ensure that core support services are maintained, particularly during holidays, absences and at peak times of activity.

The above-mentioned duties and responsibilities are indicative and are not intended to be exhaustive. Duties and responsibilities may be varied following discussion with the post holder.

Other

Responsibilities:

The post holder will be expected to participate in performance review and developmental activities.
The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University's Welsh Language Scheme.
The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for themselves and for other members of staff, students and visitors affected by their actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.

Person Specification

Qualifications/Training

EssentialExperience/Knowledge

Essential