Business Support Administrator Modern Apprenticeship - Edinburgh, United Kingdom - Scottish Government

Scottish Government
Scottish Government
Verified Company
Edinburgh, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Overview:


An exciting opportunity has arisen for a Business Support Administrator within Workplace Division's Projects Unit which sits in the Directorate for Corporate Transformation and Workplace.


The Unit has responsibility for procuring and managing building-related projects and move management across the estate of the core Scottish Government.

The estate comprises a wide variety of building types located at around 65 sites across mainland Scotland and the islands.

The Unit oversees the delivery of a programme of works and move management which is valued at c. £14.0 million per annum.


Responsibilities:


  • Responds to enquiries about estate projects and provides advice to internal customers in writing and verbally.
  • Processes assigned task orders on electronic systems, monitoring status and reporting completion.
  • Organising meetings, taking notes and managing actions to support good governance of the team's work and build relationships.
  • Acting as the team's Information Management Support Officer (IMSO) maintaining an effective file structure, carrying out quality assurance checks and reporting on findings.
  • Provides financial support across the Team, supporting maintenance of the finance and budget trackers, coordinating and processing monthly payments to agreed deadlines liaising with finance colleagues and supporting regular reporting.
  • General Admin support including collating and presenting information, organising training and encouraging use of internal digital networks.

Competencies
Self awareness

Communications and Engagement

Information Management

Team work


Qualifications:

Essential Criteria

  • Good organisational skills with the ability to prioritise workloads to meet tight deadlines while maintaining a high level of accuracy in a fast paced environment.
  • Strong written and oral communication skills and confidence in engaging with a range of people at all levels.
  • Good working knowledge of IT packages, such as Outlook, Word, PowerPoint and Excel.
  • The ability to work effectively as part of a team, demonstrating flexibility and proactively contributing to achieve agreed targets and objectives.

Location


This post is based in Victoria Quay, Edinburgh, but in line with the rest of SG, hybrid working arrangements are in place.


Provisional Interview Dates
To be arranged.


Minimum Time in Post


You will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.


Additional Information

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**Personal information you provide in the recruitment process will be made available to Scottish Government and our additional data processors.
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